What are the responsibilities and job description for the Central Office Secretary position at Paulding County Schools?
Thank you for your interest in our Central Office Secretary position
Job Summary:
The Central Office Secretary is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within an office environment, overseen by the Chief Financial Officer, where teamwork and dedication to student success are paramount.
All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.
JOB DESCRIPTION
Position Title: Central Office Secretary
Salary Schedule: CLSJ
Department: Business Services
Job Code: 245125
Reports To: Chief Financial Officer
Work Schedule: Annual / 8 hours per day
Grade/Level: D2608
FLSA: Non-Exempt – Compensatory Time
Primary Function: Ability to perform a wide variety of clerical and secretary duties to relieve supervisor of administration and clerical detail. Knowledge of record-keeping and filing techniques. Ability to communicate effectively with school and district staff members as well as outside vendors. Knowledge of methods of collecting and organizing data and information. Assists with grant related documentation. Assure compliance with applicable laws, codes, rules, and regulations including federal regulations. Prepare purchase orders and budget transfers. Maintain Journal Entry Book for Department.
Working Conditions:
Physical Demands:
Office environment
Dexterity of hands and fingers to operate a computer keyboard
Constant interruptions
Hearing and speaking to exchange information in person and on the telephone
Seeing to read a variety of materials
Sitting for extended periods of time
Bending at the waist, kneeling, or crouching to file materials
Qualifications:
Minimum of high school diploma or GED
Sufficient training and experience to perform routine clerical duties in support of a program
Oral and written communication skills
Strong organizational skills
Operation of a computer and assigned software
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions:
1.
Maintains grant-related documentation, including accounting and administrative records
2.
Maintain grant-related equipment inventory
3.
Enter grant-related requisitions, generate, and distribute purchase orders, and enter receiving information into accounting system
4.
Performs a wide variety of clerical and secretarial duties to relieve the supervisor of administrative and clerical detail
5.
Enter budget transfers for department.
6.
Maintain Journal Entry book for Department
7.
Type a variety of correspondence, memoranda, requisitions, reports, and letters
8.
Respond to inquiries and provide information
9.
Compile and duplicate information and documents as necessary
10.
Establish and maintain a variety of records related to assigned activities
11.
Performs other duties as assigned by Superintendent or designee
Essential Personal Characteristics
Adheres to legal statutes, organizational rules, and community standards
Maintains successful working relationships with co-workers
Functions as a team worker
Manifests emotional stability and maturity in all phases of job performance
Gets along positively with staff, supervisors, and visitors
Treats confidential information and sensitive situations with discretion and avoids gossip
Meets obligations with punctuality and maintains regular attendance
Works without constant direction
Communicates effectively both orally and in writing
Seeks to improve skills and knowledge
Uses time efficiently
Maintains effective physical setting for optimum job performance
Presents a professional image when representing Paulding County Schools through word, action, and dress
Applicants will be selected for interview. Please do not contact local schools.
- It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
- Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.
- The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.