HR assistant/Office Coordinator

We are seeking a highly organized and detail-oriented HR Assistant & Office Manager to join our team. This dual-purpose role is critical to maintaining the professional standards of our internal operations. You will be responsible for providing comprehensive administrative support to the HR department—with a heavy emphasis on meticulous documentation and filing—while simultaneously ensuring our office environment remains efficient, welcoming, and productive.

• Documentation Management: Maintain and organize digital and physical employee files, ensuring all records (onboarding, performance reviews, and certifications) are accurate and up to date.
• Compliance & Filing: Execute strict filing protocols for sensitive HR documents, including disciplinary reports, witness statements, and legal correspondence.
• Onboarding Support: Assist in the preparation of new hire packets, background checks, and the coordination of orientation schedules.
• HRIS Maintenance: Update employee data within our internal systems with high precision and confidentiality.
  

• Front-of-House Coordination: Serve as the primary point of contact for office visitors, deliveries, and general inquiries.
• Operations & Supplies: Monitor and restock office and kitchen supplies; manage relationships with vendors and facilities maintenance.
• Meeting Coordination: Organize internal meetings, manage conference room calendars, and assist in preparing agendas or presentation materials.
• Culture Support: Assist in planning company events and supporting a positive office environment for the local team.
  

• Experience: 2 years of experience in an administrative or HR support role.
• HR Literacy: A firm understanding of HR documentation requirements and the importance of maintaining an audit-ready filing system.
• Software Proficiency: Strong skills in Microsoft Office (Word, Excel, Outlook) and experience with HRIS or payroll platforms (e.g., Paycom or similar).
• Communication: Exceptional written and verbal communication skills, with a focus on professional correspondence.
• Discretion: Proven ability to handle confidential information with the utmost integrity.
• Organization: Superior multitasking abilities and a "no task is too small" attitude.