What are the responsibilities and job description for the Accounts Receivable Specialist - Centerville, UT position at Paul Davis?
Want to be a Difference Maker? We provide homeowners peace of mind so they can focus on what matters most!
The Accounts Receivable (A/R) Specialist is responsible for managing and overseeing all aspects of the company’s accounts receivable functions. This role is crucial in ensuring timely and accurate billing, tracking of outstanding balances, and collaborating with internal and external stakeholders to resolve payment issues. The position requires close coordination with Project Managers (PMs), Project Coordinators (PCs), and Controller to maintain and optimize cash flow.
We are seeking a Professional, Hard Working, and Reliable individual to be part of our difference maker team!
About Us:
Paul Davis Restoration of Utah is part of a national franchise organization that provides services to repair and clean up damage to residential, institutional, and commercial structures from fire, water, storm, mold, or other disasters. Founded in 1966, Paul Davis is a rapidly growing network of more than 300 independently owned and operated franchises. We are on a mission to provide opportunities for great people to deliver best in class results!
We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service, dynamic decision-making, and leadership, we have the tools to continue our rapid growth. Our team puts emphasis on being Difference Makers by living our Vision, Mission and Values to be more than just a service provider! The Paul Davis heritage is based around a can-do attitude, innovation, and outstanding customer service.
Responsibilities:
- Accounts Receivable Management:
- Manage the entire A/R process, ensuring accurate and timely invoicing.
- Run and review the A/R report on a weekly basis to track outstanding balances.
- Monitor customer accounts for non-payments, delayed payments, and other irregularities.
- Invoicing:
- Serve as the primary point of contact for all invoicing matters.
- Prepare, review, and send invoices to customers in alignment with project milestones and contract terms.
- Ensure that all invoices are issued in compliance with company policies and customer contracts.
- Collaboration with Project Teams:
- Work closely with Project Managers and Project Coordinators to monitor and project progress and ensure timely billing.
- Provide A/R status updates to Project Mangers and Project Coordinators, highlighting any outstanding balances and potential issues.
- Payment Resolution:
- Follow up on overdue invoices and coordinate with customers to resolve payment issues.
- Collaborate with Department Manager to escalate unresolved payment issues and recommend appropriate actions.
- Work with external counsel on collections and legal actions for payments past 60 days overdue.
- Reporting and Analysis:
- Prepare and present regular A/R aging reports to management.
- Analyze A/R data to identify trends and areas for improvement in the billing and collection process.
- Continuous Improvement:
- Identify and implement process improvements to enhanced the efficiency and effectiveness of the A/R function.
Requirements:
- 3 years experience as a Data Entry Clerk, Cost Accountant, Cost Analyst, Accountant, or similar role
- Restoration industry experience is preferred but not required
- Experience with QuickBooks or Sage preferred but not required
- Degree in Accounting preferred but not required
- GAAP experience preferred but not required
- Computer literacy, Excel proficiency
- Great interpersonal skills and ability to communicate and work effectively with others
- Strong time management skills and excellent analytical skills with attention to detail
- Integrity, with an ability to handle confidential information
- Ability to research and resolve billing discrepancies
- Work on tight deadlines and very organized
- Knowledge of file management, transcription, and other administrative procedures
Benefits:
- Paid Time Off
- 7 Company Paid Holidays
- 401(k) with Company Match
- Medical, Dental, Vision, Life, Supplemental, Disability Insurance Offered
Salary : $45,000 - $55,000