What are the responsibilities and job description for the Future Opening: Client Care Coordinator/Office Administration position at Paul Davis Restoration of Greater MSP and the Northland?
- High School Diploma or equivalent
- Bachelor’s degree is preferred
- Excellent administrative and process skills
- Customer Service Experience
- Three plus years of experience in an Administrative Position
- Experience with Microsoft Office Suite 365
- Ability to learn and operate our primary operating systems: RMS, Xactimate, TSheets, PDConnect, SharePoint, and OneDrive
- Ability to provide/coordinate IT support within the local office setting and home office in MSP
- Ability to work independently
- Key Skills
- Highly Organized
- Ability to prioritize tasks
- High level Communicator
- Quality Jobs on Budget within the Team
- TRUTH Score
- Answer incoming calls on office and mobile lines
- Complete intake for new losses for mitigation, contents and reconstruction departments
- Initiate, maintain and bring to conclusion communication with customer.
- Facilitate daily huddles with team to capture high priorities and next steps.
- Makes initial contact of loss to team
- Ensure the client’s needs are met from start to completion of job
- Complete job notes in operating systems
- Complete compliance tasks in main operating systems, RMS
- Create new loss (jobs and projects) files
- Create and send invoices for jobs/projects
- Creating & Maintenance of job files, project documentation and job closings.
- Assist with collection calls for the Accounts Receivable department
- Confirm written payment schedule and collection of deductibles
- Educate customer on the Paul Davis process.
- Run reports in main operating system, RMS
- Confirm that the current jobs are on schedule
- Monitor Xact Analysis (XA) for new loss assignments, alerts and notes meeting compliance timelines.
- Assist Project Managers, Estimators, Field Supervisors, and Team Leads with job updates and job information
- Provide onsite documentation support utilizing DocuSign or the like
- Maintain a collection goal of: No Accounts Receivable to be over 90 days
- Adherence to Service Level Agreements
- Maintain a Net Promoter Score minimum monthly average of 60.0
- Close the Loop 100% of the time within 24 hours
- Assist with order deliveries
- Assist with follow-up on needed documentation for job files. Ex: Certificate of Completions
- Assist team with facilitating accounting adjustments.
- Assist with coordination of subcontractor confirmations and documentation.
- On-going assistance with subcontractor recruiting.
- Overall office administration per direction from general manager
Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Salary : $35,000 - $45,000