What are the responsibilities and job description for the Reconstruction Project Coordinator position at Paul Davis Canada?
Benefits
Role overview
The Reconstruction Project Coordinator is the operational anchor for all reconstruction jobs. You ensure each project is set up correctly, moves through the pipeline without delay, remains compliant with carrier and program requirements, and closes with complete documentation and accurate billing. You connect estimators, project managers, subcontractors, TPAs, and homeowners so reconstruction work proceeds smoothly from start to finish.
Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.
Core Responsibilities
- Bonus based on performance
- Opportunity for advancement
- Training & development
Role overview
The Reconstruction Project Coordinator is the operational anchor for all reconstruction jobs. You ensure each project is set up correctly, moves through the pipeline without delay, remains compliant with carrier and program requirements, and closes with complete documentation and accurate billing. You connect estimators, project managers, subcontractors, TPAs, and homeowners so reconstruction work proceeds smoothly from start to finish.
Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.
Core Responsibilities
- Job setup and intake management
- Establish complete and accurate job files at intake.
- Capture essential claim, carrier, adjuster, deductible, and loss details.
- Provide clear internal notes summarizing job context and early requirements.
- Preconstruction coordination
- Prepare work orders, purchase orders, and supporting documents based on the approved estimate.
- Coordinate with estimators and project managers to align scope, budget, and start timelines.
- Scheduling and subcontractor management
- Build and maintain the reconstruction schedule.
- Coordinate subcontractors and internal crews, ensuring trades have clear work orders and expectations.
- Documentation, billing, and compliance
- Maintain organized job files with all required documents, approvals, and updates.
- Communication and reporting
- Serve as a primary administrative point of contact for customers, adjusters, and vendors related to scheduling and documentation.
- Provide regular updates to project managers and leadership regarding job status, outstanding needs, and pending actions.
- Prior experience in construction, restoration, insurance administration, or project coordination preferred.
- Associate's degree in business, construction management, or related field is beneficial but not required.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple jobs and deadlines simultaneously.
- Strong communication skills across customers, vendors, and internal teams.
- Comfortable with project management software, job-costing tools, carrier portals, and spreadsheets.
- Primarily office based.
- Occasional field visits may be required for documentation or coordination needs.