Accountant/HR Manager (at a Christian Residential Program in Vidalia, GA)

Accountant/HR Manager

Position Summary: Assists the Executive Director, President, and Board of Trustees in overseeing the management of the ministry’s finances and resources through the book-keeping, financial reporting, and human resources. The Bookkeeperwill use Financial Edge (FE) as its accounting system and follow audited controls to manage assets, liabilities, revenue, and contributions. This position is also responsible for developing, revising, and implementing policies and procedures regarding Human Resources. Through the management of personnel files, evaluations, and training, the HR/Bookkeeper coordinates with managers to ensure policy and procedures are followed and adhered to. Within this position, stewardship is defined in the context of finances, time, and personnel.

Position Responsible to: Executive Director

Qualifications:

• Highly detail oriented
• Task driven
• Knowledge of accounting and controls
• Procedurally minded
• Good decision-making skills
• Risk management minded
• Minimum of a bachelor’s degree in accounting or related field

Duties and Responsibilities: Examples of specific duties are shown below. These are not meant to be comprehensive in nature. Other duties and responsibilities may be added, as needed, by management for development and growth of this position.

• Processing of all financial receivables for the ministry
• Monitoring of all other transactions within organization’s bank accounts
• Pledge Receivables:
• Parental Accounts Receivables - ensure processing and ACH withdrawals
• Donor Pledge Receivables (as necessary on Campaign Pledges)
• Processing and recording of accounts payable
• Facilitating payment of all invoices through:
• Open mail/Receive and enter all invoices for organization, payment of invoices, and filing of invoices and copies of checks regarding payment
• Preparing checks for mailing or pickup.
• Prepare weekly accounts payable report for Executive Director and President
• Ensure invoices are as up to date as possible
• Facilitate payment of invoices
• Balancing accounts payable drawer and ensuring all records are current
• Monthly balancing and reconciliation of the following accounts:
• Bank Register and General Ledger
• Investment Accounts
• Balancing and fund (project) appropriation of gains and losses
• Balancing petty cash drawer
• Maintenance of personnel data, payroll and tax information
• Ensuring that all necessary data for personnel records is current in accordance with our personnel policies and standards expected by our State licensing authority, CARF, and by meeting all Federal Standards
• Following process so to facilitate the handling of payroll with Blue Ocean
• Ensure the proper handling of matters related to benefits program (Medical, Life, LTD, 401K, Time Off, etc.)
• Providing and researching comparative compensation and benefit reports to remain within a pay plan based on the compensation philosophy of the organization, so to ensure appropriate compensation packages in all hiring decisions
• Personnel manual and policies:
• Using existing personnel policy, review staff handbook annually in conjunction with the CARF – HR team, gaining other recommendations from Senior Leadership
• Have managers revise and update job descriptions during the evaluation time period
• Annually review all job descriptions within each department with supervisors to ensure they are aligned with resources and strategic plan
• Work in conjunction with auditors by maintaining all records for auditors’ files and financial controls, and assist with annual audit as needed
• Work with the Executive Director on budgeting and reporting by:
• Assisting with preparation of reports:
• Prepare any reports needed for Foundation proposals and grants for Advancement team (Club of Hearts, United Way, etc.)
• Assisting with preparation of reports for the Trustees
• Facilitating import and export of financial manager’s budgets
• Maintaining product inventory and ensuring fulfillment of all orders
• Maintain an inventory system for merchandise
• Manage office supplies and office equipment
• Filling and shipping all orders in a timely fashion
• Ensuring office supplies are in stock and ready for use
• Enter all approved time off requests on calendar
• Monitor overtime and report to Executive Director
• Other responsibilities:
• Helping administrative staff meet deadlines when necessary
• Monitoring and fulfilling obligations so that the PAYH’s ECFA membership is kept
• Assisting with answering the phones as needed
• Filings:
• Annual Georgia State Revenue in January for prior year
• Annual Workman’s Comp Drugs Don’t Work Renewal
• Annual Registration with Secretary of State

Demands of Position: Internal controls are the structure of policies and procedures, as well as the decisions and planning that ensure an organization’s activities are done in support of its objectives. The Bookkeeper/HR is concerned with the policies and procedures around accounting and HR. This position is responsible for the management of the organization’s activities that ensure the support of daily operations and solvency. This person must be above reproach and aligned with the Mission and Vision of PAYH, placing a high degree of importance on conduct and values that reflect a priority towards their faith in Christ and family.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 5 years (Preferred)

Salary : $40,000 - $45,000