Middle School/High School Administrative Assistant

Requirements: Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills (or similar programs), Professionalism, Confidentiality, Organization, Typing, Verbal Communication, previous office experience Summary description: Primary office secretary responsible for the organization, management, completion of tasks, cleanliness, and day-to-day operation of the front office. Primary responsibilities: - Primary contact for MS/HS department office visits and phone calls - Deliver or assign personnel to deliver messages either via phone intercom or personally to classroom or individual - Organize the schedule and communicate the details regarding Parent/Teacher Conferences for 6th-12th Grade - Check/collect weekly lesson plans for completion, standards, etc. - Check grades and make sure grades are submitted by report card dates - Oversee Report Cards and Failing Lists - Create and distribute monthly rotation calendars - Monitor ProgressBook for set-up, timely entries, assignment posting, etc. - Gather testing materials prior to testing months and distribute during testing months - Order Instructional Supplies on a department-wide basis (zipper binders, student planners, House bandanas, headphones, etc) - Maintain RISE Board - Assist with planning student events (ie, Merit Day, Assemblies, etc.) - Facilitate the Middle School House Program (tracking points, updating scores, planning House parties) - Assist with staff meetings (meeting notes, etc) - Prepare all student awards quarterly - Facilitate school-wide morning announcements - Manage the use of Classroom Budgets and purchasing of items for MS/HS teachers - Maintain inventory of upstairs teacher’s lounge supplies and restock when necessary - Email information updates and other pertinent information to Business Office, Administration, and staff - Assist administration with events and upcoming tasks - Assist with compiling MS/HS monthly newsletters - Maintain a neat and organized office area for a professional appearance Student Services Items - Schedule IEP, 504, ETR, etc. meetings - Schedule school psychologist evaluations - Review 504’s on a biannual basis - Double-check paperwork and track of deadlines - Run reports for compliance and other reporting as needed - Ordering of SPED/ELL materials and tracking budgets - Track what testing needs to be completed - Organizing/filing/scanning paperwork - Gather testing materials and assign students/staff small group state testing Professional Development - Observe and collaborate with others in your area of specialization - Attend professional development opportunities throughout the school year or summer for your continuous improvement - Reflect and self-evaluate often Additional Items - Build a relationship with students and parents so that they know you want only the best for the student - Submit all required items to administration in a timely manner - Return all communication to parents within 24 hours of receiving it - Be supportive of the PPA team at all times, but especially when speaking to parents and students - Communicate with supervisor in regards to staff not following policies of PPA - Complete anything assigned by your supervisor Please submit resume and cover letter to kknowland@patriotprep.com