Administrative Assistant

Benefits:

• 401(k)
• Opportunity for advancement
• Paid time off

Who we are: Patriot Communities, where we are redefining affordable housing in Arkansas and Illinois. We specialize in providing high-quality, lease-with-option-to-purchase mobile and manufactured home communities, offering families a dependable and cost-effective path to homeownership.
We believe that a home is more than just a place to live—it is the foundation of a thriving community. Our mission is to deliver exceptional property management, responsive service, and well-maintained neighborhoods that our residents are proud to call home. As we continue to grow, we are looking for dedicated, community-minded individuals to join our team and help us make a lasting, positive impact on the families we serve.

Job Summary
Patriot Communities is seeking a highly organized, detail-oriented, and resilient Administrative Assistant to join our team in Little Rock, AR. This role combines traditional administrative support with property management logistics. In addition to handling day-to-day office operations, the ideal candidate will serve as our primary coordinator for the resident eviction process, requiring strong legal compliance, professionalism, and a firm but empathetic approach.

Key Responsibilities

• Manage front office operations, answering phones, and routing communications.
• Maintain accurate digital and physical property files, including leases, compliance documents, and resident records.
• Process incoming mail, notices, invoices, and standard office correspondence.
• Work directly with the operations manager and property managers on data entry, routine reporting, and rental accounts receivable tracking.
• Track delinquent accounts and issue formal late notices, cure notices, and non-payment demands.
• Prepare, organize, and compile all necessary documentation, ledgers, and lease violations required for eviction filings.
• Coordinate directly with legal counsel to file eviction paperwork with local courts.
• Maintain a meticulous timeline of the legal process to ensure strict adherence to local and state housing laws.
• Water meters/ waterscope (this is the other main job duty along Evitions they will have)
• Checking manager reports for inconsistencies and to make sure that they did them
• Collect legacy tenant leases that we do not have on file
• Work on updating current tenant accounts
• Other tasks as needed

Qualifications & Requirements

• Experience: Minimum of 2 years of professional administrative or office support experience. Prior experience in property management, real estate, or a legal environment is highly preferred.
• Education: High school diploma or equivalent required.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel). Familiarity with property management software (such as Rent Manager, AppFolio or Yardi) is a major plus.
• Communication: Exceptional verbal and written communication skills with the ability to navigate difficult conversations calmly and professionally.
• Discretion: Absolute confidentiality and sound judgment when handling sensitive financial and legal records.
• Compliance: Ability to learn and strictly follow Arkansas landlord-tenant laws and fair housing regulations.