What are the responsibilities and job description for the Legal Assistant position at Patrick Harper & Dixon Llp?
Litigation Legal Assistant Job Description
JOB TITLE: Litigation Legal Assistant
AREAS OF PRACTICE: Litigation
JOB QUALIFICATIONS:
- At least 2 years of legal work experience
- Prior experience in the areas of managing case files, preparing and organizing documents, and performing e-filing in state and federal courts
- Prior experience in drafting legal documents such as pleadings, motions, and discovery requests
- Prior experience in litigation
- Excellent organizational skills
- Ability to work in a fast-paced environment and manage high-volume workloads
- Experience calendaring litigation deadlines, scheduling depositions, mediations, and hearings
- Excellent customer service skills and acting as a point of contact for clients
- Efficient with Microsoft Word and Excel
- Experience with NetDocs and TABS3
- Experience dictation Phillips Speech Live
- Meticulous attention to detail and ability to work under pressure to meet strict deadlines
- Current NC Notary Public, or willing to obtain Notary immediately after hire if not currently certified
JOB DUTIES:
- New client intake, conflict check, and file setup
- Schedule client meetings and hearing dates
- Correspondence with prospective and current clients, court officials, government offices, and attorney offices, by phone, email, and mail
- Maintain and organize paper and electronic client files, including initial setup and closure
- Copying and scanning
- Prepare legal documents from dictations or attorney instruction
- Transcription
- Scan/profile and organize documents and other information for client files (hard files and electronic files)
- Prepare correspondence, various legal documents, and pleadings from either dictation or attorney instruction
- Prepare closed files (scanning, closed file sheets)
- Calendar and monitor case deadlines
- Maintain follow-up with clients
- Submit filings to Clerk of Court offices
- E-record documents via Simplifile
- E-file documents with North Carolina Secretary of State
- Prepare real estate settlement statements using Display Soft
- Enter time and expenses into billing software on a daily basis
- Request checks for client costs and advances
- Make deposits and disbursements from client trust accounts and prepare Accountings for Funds in Trust
- Make deposits and disbursements from real estate trust account and maintain appropriate documentation
- Submit billing statements to clients
- Take client payments via credit card or check
- Assist other office staff as needed with duties such as answering phones and acting as backup legal assistant for other attorneys
Salary : $41,298 - $54,754