Maintenance Project Manager

Overview

Anticipated start date: November 2, 2026. Applications accepted until filled.

Patos Property Management is hiring a Maintenance Project Manager to assess repair needs, coordinate vendors, and manage maintenance and rental turnovers. Our approach is doing the basics extraordinarily well. Each property is a family’s home and an owner’s asset. You will help residents receive prompt service while protecting the condition and long-term value of the homes we manage.

You will report to Dane Larsen, Co-Owner and Broker, with no direct reports. The portfolio includes approximately 240 rental units, with about 50 maintenance requests and 10 turnovers per month. Actual volume varies.

Location and schedule

Work from our office at 2209 Elm St, Suite 200, Bellingham, WA 98225, with property travel throughout Whatcom and Skagit counties. The regular schedule is Monday–Friday, 7:00 a.m.–3:30 p.m., including a 30-minute meal period and two paid 10-minute breaks. Additional work is expected as maintenance needs require.

After onboarding and a documented handoff, serve as the primary maintenance emergency contact every evening, weekend, and holiday, except approved time off. We currently average about one after-hours call per month; actual volume varies. Dane provides backup and covers approved absences. Dispatch emergency service within one hour of a request being submitted through the designated emergency channel.

What you will do

• Manage requests from first contact through verified completion. Gather details, photos, safety concerns, and access information; guide safe basic troubleshooting and document work in Rentvine.
• Acknowledge routine requests within one business hour during your assigned schedule. Coordinate access and scheduling, keep residents informed, and maintain a documented next step for every open request.
• Select and coordinate qualified vendors using property-specific preferences. Recruit, vet, negotiate with, and evaluate additional vendors as needed.
• Prepare clear scopes, budgets, schedules, and material standards. Compare estimates and invoices, resolve discrepancies, check warranties, and approve work within delegated spending authority.
• Assess homes after move-out and coordinate repairs, cleaning, landscaping, utilities, locks, and listing readiness. Track deadlines, dependencies, and approved changes.
• Physically assess every completed turnover before move-in, prepare correction lists, and verify that required corrections are completed.
• Assess reported water damage and mold concerns safely, document observations, and arrange qualified assessment and repairs. Document possible resident-caused damage and recommend charges for management review.
• Maintain appliance and HVAC records, repair histories, warranties, property standards, and preventive maintenance schedules. Recommend repair or replacement using cost and condition information.
• Rekey units during turnovers and install new lockboxes. The role primarily involves vendor coordination, project management, and assessment.
• Review service times, costs, callbacks, and turnover delays. Recommend improvements, escalate material risks, and protect resident information, keys, and property access.

What you bring

• At least five years of construction experience, or experience working as a building inspector.
• Practical trade knowledge and sound judgment when assessing repair needs, workmanship, costs, and the need for qualified professionals.
• Clear communication, dependable follow-through, and the ability to prioritize independently and manage multiple projects using digital records and systems.
• Availability for the emergency coverage described above, a valid driver’s license, and a safe, reliable personal vehicle for business travel.

Personal auto liability coverage must be at least $100,000 per person and $300,000 per accident, with Patos named as an additional insured or an approved alternative arranged before business driving. No real estate broker license or external coursework is required.

Property visits may involve crawlspaces, uneven surfaces, getting on the ground, and lifting or moving items over 50 pounds with appropriate assistance and equipment. Reasonable accommodations will be considered. Work must stay within your training, qualifications, and authorization.

Compensation and benefits

This is a full-time, salaried W-2 position paying $84,000–$109,000 annually, with weekly pay depending on experience. Medical, dental, vision, HSA, and 401(k) eligibility begins after a three-month waiting period, subject to enrollment and applicable plan terms.

• Medical, dental, and vision: Patos pays 100% of premiums for the employee and eligible dependents under the selected company plan.
• Health savings account: $600 annual employer contribution, subject to HSA eligibility.
• 401(k): Dollar-for-dollar employer match up to 6% of eligible compensation. Employer matching contributions fully vest after two years, with vesting service beginning at hire.
• Vacation: Accrue two hours per standard 40-hour week from hire, equivalent to 104 hours over a full 52-week year, with a 160-hour accumulated balance cap. Available after the 90-day introductory period; earned unused vacation is paid at separation.
• Separate paid sick leave: Accrue one hour per standard 40-hour week from hire, with no annual accrual cap. Available after 90 days; up to 40 unused hours carry into the next calendar year.
• Holidays and birthday: 12 paid holidays and one paid floating birthday day each calendar year. Assigned emergency coverage continues on holidays unless backup coverage is approved.
• Additional benefits: $250 anniversary award after each completed year, $50 monthly fitness benefit, up to $500 in annual charitable matching, and eight paid volunteer hours annually after the 90-day introductory period.
• Equipment and travel: Company phone and computer provided. Approved business mileage in your personal vehicle is reimbursed at the current IRS business mileage rate.

Benefits are subject to applicable company policies, eligibility requirements, and governing plan documents.

Training and selection

We provide orientation to the portfolio, Rentvine, property standards, vendor relationships, safety, and emergency procedures, with coaching and progress reviews during the first 90 days. The selection process includes reference checks and simulated maintenance triage, repair-scope review, and a written resident update. A conditional offer is subject to a post-offer background and driving-record review. Employment is at will.

How to apply

Please replay to this listing with your resume and cover letter. Or send them to dane@patospm.com. Applications will be accepted until the position is filled.

Pay: $84,000.00 - $109,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $84,000 - $109,000