What are the responsibilities and job description for the Accounting & Administrative Assistant position at Patiova?
Accounting & Administrative Assistant
Company: Patiova
Location: Parkesburg, PA
Location: Parkesburg, PA
Patiova is looking for a detail-oriented Accounting & Administrative Assistant to support the daily financial operations of our growing business. This role is responsible for maintaining accurate financial records, processing accounts payable and receivable, reconciling accounts, and helping ensure our accounting systems stay organized and up to date.
If you enjoy working with numbers, staying organized, and being part of a collaborative team, we'd love to hear from you.
About the Role
The Accounting & Administrative Assistant plays an important role in the day-to-day accounting operations at Patiova. Working closely with the Accounting team and other departments, you'll help maintain accurate financial records, support month-end processes, and ensure vendors, customers, and internal teams receive timely financial support.
Key Responsibilities
Payroll & Compensation
- Process bi-weekly payroll for hourly and salaried employees, including wages, overtime, commissions, and bonuses.
- Review and approve timecards, PTO, and attendance records and resolve discrepancies with managers and supervisors.
- Maintain accurate payroll deductions for benefits, 401(k), garnishments, and tax withholdings.
- Manage payroll tax filings, year-end W-2s, and related compliance requirements.
Accounts Payable & Inventory
- Process vendor invoices and manage the accounts payable process.
- Match purchase orders with receiving records and prepare weekly vendor payments.
- Communicate with vendors to resolve billing questions and discrepancies.
- Assist with inventory tracking and support quarterly inventory counts.
Accounts Receivable
- Process customer orders, invoices, deposits, and payments.
- Record and deposit checks and process credit card payments.
- Monitor customer accounts and assist with collections and aging reports.
- Prepare monthly customer statements and maintain accurate payment records.
Accounting & Financial Support
- Perform bank and credit card reconciliations.
- Prepare journal entries and assist with month-end closing activities.
- Maintain accurate financial records and organized digital files.
- Prepare sales tax filings and assist with routine compliance reporting.
- Support financial reporting and special accounting projects as needed.
Office & Team Support
- Assist production and office staff with documentation and administrative support.
- Answer incoming phone calls and provide customer service support as needed.
- Work closely with leadership and other departments to help keep daily operations running smoothly.
What We're Looking For
- Exceptional attention to detail and commitment to accuracy.
- Strong organizational and time management skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong analytical and problem-solving abilities.
- Professional communication skills when working with coworkers, vendors, and customers.
- High level of integrity and discretion when handling confidential financial information.
- Positive attitude and willingness to support a team-oriented environment.
Education & Experience
- Minimum of 2–3 years of bookkeeping or accounting experience preferred.
- Experience with Accounts Payable, Accounts Receivable, bank reconciliations, and general ledger accounting.
- Strong Microsoft Excel and Microsoft Office skills required.
- Experience with cloud-based accounting software required; NetSuite experience is highly preferred.
- Knowledge of manufacturing, distribution, or construction accounting is a plus.
Physical & Working Requirements
- Ability to work in a professional office environment.
- Prolonged periods of sitting and working on a computer.
- Frequent collaboration with accounting, production, sales, vendors, and customers.
Why Join Patiova?
At Patiova, you'll become part of a growing company that values teamwork, integrity, and continuous improvement. We offer a supportive work environment where every employee plays an important role in our success.
Our benefits package includes:
- Competitive Compensation
- Health, Dental, and Vision Insurance
- Health Savings Account (HSA)
- Company Paid Life Insurance
- Short- and Long-Term Disability Insurance
- Retirement Plan with Employer Match
- Paid Time Off and Paid Holidays
- Employee Assistance Program (EAP)
- Professional Development Opportunities
- Monthly Team-Building Events
- Team Meals and Company Celebrations
Ready to Apply?
If you're an organized accounting professional who enjoys keeping financial operations running smoothly and wants to grow with a great team, we'd love to hear from you. Apply today to join the Patiova team.
Patiova provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any characteristic protected by federal, state, or local laws.
Salary : $25 - $30