What are the responsibilities and job description for the Executive Administrative Assistant position at Pathways Career Services?
Executive Administrative Assistant
The Executive Administrative Assistant is the liaison for a multifaceted day habilitation program under the direct supervision of the Assistant Director, DDP and serves as primary contact and resource for employees, providers, and visitors for administrative information not limited to responding to questions, request, or needs based on specific knowledge of the program and its operations.
Job Description
The Administrative Assistant is responsible for overseeing employee requests and specified direction under the Executive Team: CEO, COO, and Assistant Director, DDP as followed:
- Ensure the center’s administrative needs are being met in a timely manner
- Resolves routine administrative problems independently
- Maintain agency calendar
- Schedule and conduct trainings
- Answer telephone calls and emails in a professional and courteous manner
- Schedules and verifies authorization of community outings for future events
- Maintain databases, logs, and other records of routine information
- Responds to requests for information and maintains an organized and accessible filing system and follows confidentiality regulations regarding maintenance and release of file information.
Preferred Qualifications: Associates Degree in Administrative Assistant
- Understanding Intellectual Disability and DBHDD compliance
- Experience using CareSoft or electronic records systems, IDD Connect, Georgia Collaborative, and Beacon Health
- Ability to adapt to on-going changes and request
- Excellent attention to detail, multitasking, excellent customer service & interpersonal skills
- Answer multi-line phones, schedule appointments
- Experience with Microsoft Applications, Google DOCS and other information sharing and storage applications
Requirements/Competencies:
- High school diploma/equivalent or administrative certification
- 3-5 years of general office or administrative experience
- Excellent data entry, email/ scans/downloads using Google Extensions, Adobe,
- Candidates for selection must pass a criminal background check (including fingerprinting)
- Any combination of training and experience, which would have enabled the applicant to acquire the necessary knowledge, skills and abilities (CPR/First Aid)
- Valid driver's license
- Excellent organizational and problem-solving skills
- Strong oral and written communication skills
Job Assignment and Pay
- Ability to work 20-30 hours per week, Monday-Friday
Job Type: Part-time
Pay: From $15.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $15