What are the responsibilities and job description for the Program Assistant position at PathStone Corporation?
Summary Purpose for the Position
Provide clerical support and assistance to the center-level staff in all aspects of office function to ensure efficient and smooth daily operations of the office.
Requirements (Education, Experience, Certification, Knowledge, Skill)
High School diploma/GED
Primary technical and interpersonal skills in the secretarial field
Typing skill for 60 wpm and basic computer skills
One(1) year secretarial experience
Must demonstrate strong written, verbal and electronic communication skills that demonstrate the ability to interpret and provide clarification as needed.
Bilingual preferred (English/language of majority of families in the program)
Position Responsibilities
Screen telephone calls for management staff, maintain a message system for unavailable staff, provide routine information to callers and walk-ins, greet and direct office visitors to proper management staff.
Type and proofread official and routine correspondence for management staff
Sort and distribute incoming and outgoing mail
Maintain office, staff and children’s files. Maintain records of all outgoing correspondence, procedural memos and current forms.
Batch and mail timesheets, mileage reimbursements request and data collection materials within mandated time lines
Assist in completing family eligibility in the PROMIS database
Maintain accurate records of petty cash expenses (with receipts) and process request for replenishment of account regularly with supervisory approval
Complete vaprs and maintain and track budge reports by entering information into spreadsheets
Maintain center level inventory
Prepare and process accounts including office expenditures, timesheets TAERS, and data transmittals according to established procedures, order supplies and data forms
Assist in outreach/recruitment, follow-up, or other services as necessary
Implement School readiness plan
Adhere to established Work Plan and update as necessary or directed by Supervisor.
Adhere to PathStone’s Confidentiality Policy.
Adhere to PathStone’s Child Abuse and Neglect Policy.
Adhere to PathStone’s Positive Guidance Policy.
Assist in the physical maintenance and care of center facility such as sweeping, mopping, sanitizing and garbage disposal.
Perform other job related duties as required or assigned.
Working Conditions/Environment
Must be able to work flexible hours (some evening/week-end hours).
Must be able to travel (some overnight).
Must be able to work with cleaning products such as bleach and disinfectants.
Moderate exposure to disease agents.
Includes outdoor work.
Position must frequently bend and lift up to 60 pounds.
Transportation Requirement
Position requires automobile, driver’s license and insurance.
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