What are the responsibilities and job description for the Administrative Assistant position at Paths Building Services LLC?
Administrative Assistant
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 15,000 units across 12 states under management and more than 500 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.
Summary/Objective: The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.
Classification: Non-exempt (overtime eligible)
Location: Orlando, FL 32810
Essential functions/Responsibilities: duties include but are not limited to the following
- Answer, screen, and transfer inbound phone calls.
- Welcoming and directing tenants with inquiries and walk-ins.
- General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
- Retrieve documents from the filing system.
- Handle requests for information and data.
- Writing correspondences to tenants, employees, and external vendors.
- Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
- Schedule and coordinate meetings for the manager/supervisor.
- Maintain office supply inventories.
- Coordinate maintenance of office equipment.
- Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
- Special projects and reporting as needed to the manager/supervisor.
- Must respect tenant?s privacy and maintain confidentiality in all aspects of the site.
Requirements:
- Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).
- Must have at least a High School Diploma.
- Affordable Housing experience is a plus.
- Candidate must carry a professional demeanor
- Candidates must be proficient in Microsoft Word, Excel, and Outlook.
- Yardi experience is a PLUS
- Possess a proactive and can-do attitude.
- Bilingual skills (i.e.: Spanish) are a MUST at certain properties
- Ability to work in a fast-paced environment.
- Possess strong multi-tasking, organizational, communication and analytical skills.
Benefits:
- Medical Insurance: 100% of medical benefits paid for employees only
- Voluntary dental and vision plan options
- Bonus Eligible
- 401(K) available plus company match
- Paid Time Off
- 12 Paid Company Holidays
- Commuter Benefits
- Voluntary short-term disability, long-term disability, life insurance, dependent coverage
- Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
- Employee Referral Program
- Employee Assistant Program (EAP)