What are the responsibilities and job description for the PRINCIPAL BUYER position at Paterson Housing Authority?
SUMMARY:
Supervises and performs technical work involved in preparing proposals, orders, and reports, arranges for the purchase of equipment, materials, and supplies used by various departments, and may also supervise and perform the work involved in term contracts; knowledge of budget procedures, shipping & transportation details, and record keeping procedures; communicate and negotiate with vendors; and does related work as required. Minimum of eight (8) years experience in large scale purchase of commodities, materials, equipment, and/or supplies or possession of a Bachelor’s degree from an accredited college or university
EXAMPLES OF WORK:
*Formulating standardized systems for the preparation of receiving, processing, and recording requisitions.
*Supervises and participates in the development and maintenance of term contracts.
*The liaison with agencies and advises all departments/worksites on proper requisitioning procedures and the correct use of orders and applications.
*Maintains annual maintenance contracts.
*Supervises the preparation of proposals and development of the annual contract program in assigned commodity areas.
*Schedules work to accomplish required tasks, and makes suitable assignments to other buyers and clerical personnel.
*Gives advice and assistance where difficult and unusual problems arise.
*Reviews the work of subordinates to ascertain that proper procedures are followed.
*Makes decisions requiring knowledge of policies, procedures, and regulations relevant to the work of the unit.
*Directs subordinates in and may participate in receiving, tabulating, and recording quotations from vendors.
*Checks the accuracy and relevancy of item descriptions and specifications.
*Checks the preparation and distribution of proposals to vendors.
*Ascertains the prices of commodities and/or services and ascertains the ability of the supplier to deliver specified items.
* Interviews salespersons and vendors in the office concerning their products.
*Confers with representatives of various departments of the jurisdiction concerning their requirements for items on order and determines the acceptability of substitutes.
*Prepares advertisements for soliciting bids.
*Supervises the preparation of purchase orders and handles correspondence.
*Prepares and supervises the preparation of reports and is responsible for the establishment and maintenance of essential records and files.
*Utilize various types of electronic and/or manual recording and computerized information systems used by the agency.
*Attends monthly Board and Commissioner’s meetings
*Attends safety committee meetings
* Utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units
Job Type: Full-time
Pay: $51,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $51,000 - $55,000