What are the responsibilities and job description for the Administrative Assistant position at PATERSON COMMUNITY HEALTH CENTER?
Administrative Assistant
At Paterson Community Health Center, we provide the best possible healthcare to our neighbors in Paterson and the surrounding communities. We live our values by providing primary health care to everyone regardless of their ability to pay, at sites throughout Paterson.
What you will do
- Schedule appointments, manage calendars, and coordinate meeting so administrative staff stay on schedule.
- Enter data accurately in Excel and our other systems.
- Handle patient information under HIPAA, which means knowing what you can say, to whom, and where.
- Keep files, records, and correspondence organized and current, which is what keeps us ready for audits and grant reporting.
- Answer patient and staff questions by phone, by email, and route what you cannot resolve to the right person.
- Prepare documents, handle word processing, and keep supplies stocked so nobody loses an hour hunting for what they need.
- Handle small technology problems yourself, and escalate the ones that belong with IT.
What you bring:
- Office or administrative experience where you were the person others counted on to stay organized.
- Working knowledge of Microsoft Word, Excel, and Outlook.
- A steady phone manner.
- The ability to keep several things moving at once without dropping any of them.
- Discretion with patient and employee information.
What helps:
- Bilingual Spanish/English is preferred.
- Front desk, personal assistant, or medical office experience.
- Outgoing personality.
- High energy.
NOTE: This is a contract role to start immediately, and the contract will run to June 2027.
Pay: $24.00 - $26.00 per hour
Expected hours: 35.0 per week
Work Location: In person
Salary : $24 - $26