What are the responsibilities and job description for the Office Administrator position at Paszkiewicz Reporting & Records Retrieval?
Location : Glen Carbon, IL
Reports To: HR Manager
Hours: Monday -Friday, 8:00-4:30 (40 hours/week)
On-site position
Position Summary
The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.
Key Responsibilities
Front Desk & General Support
- Answer and route incoming calls promptly and accurately.
- Greet clients, visitors and resource partners in a professional and welcoming manner.
- Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.
- Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.
- Maintain a clean and organized reception area.
HR Support and Office & Administrative Operations
- Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
- Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.
- Assist with monitoring the HR inbox and escalate urgent matters appropriately.
- Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.
- Maintain office areas and coordinate service providers as needed.
- Managing the Conference room calendar and setting up the conference rooms for meetings