Office Administrator

Location : Glen Carbon, IL

Reports To: HR Manager

Hours: 40 hours per week

On-site position

Position Summary

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Key Responsibilities

HR Support

• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
• Monitor the HR inbox and escalate urgent matters appropriately.
• Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.
• Maintain and update employee data in the HRIS, including demographics, compensation, deductions, and tax information.
  
  

Onboarding & Employee Experience

• Set up new employee workspaces and coordinate IT equipment setup.
• Organize first-day and first-week welcome activities.
• Manage new hire paperwork and onboarding tasks.
• Assist with employee engagement programs, including service awards, holiday events, and special projects.
  
  

Office & Administrative Operations

• Maintain office areas and coordinate service providers as needed.
• Take and track management meeting minutes.
• Track HPT and other administrative logs.
• Issue inclement weather announcements.
• Ensure the office is properly closed at the end of each day.
  
  

Front Desk & General Support

• Cover the front desk during the receptionist’s lunch break.
• Coordinate anniversary lunches and track employee birthdays.
• Maintain organized records and filing systems.
• Perform other duties as assigned.