Architectural Construction Administrator

Passero Associates’ Charlotte, NC office is seeking an Architectural Construction Administrator who brings enthusiasm, technical curiosity, and a proactive mindset to support our growing architectural and engineering teams. This role plays a vital part in connecting design intent with built reality—managing the day-to-day coordination, documentation, and communication that drive successful project delivery.

You’ll work closely with architects, engineers, and contractors to ensure projects move efficiently from design through completion, maintain quality, schedule, and compliance with contract documents.

Responsibilities include:

• Coordinate all aspects of construction administration, including field observation reports, submittals, RFIs, change orders, and pay applications.
• Ability to write specifications and contract documents.
• Review and maintain project submittal schedules; track and distribute responses to RFIs.
• Evaluate and document proposed changes to construction documents.
• Attend and document project meetings; prepare and distribute meeting minutes.
• Facilitate communication between architects, consultants, and contractors.
• Review closeout documents including warranties, record drawings, and post-construction submissions.
• Ensure change orders and payment requests align with contract requirements.
• Use project management software (Newforma, Procore, Submittal Exchange, or similar) to manage documentation and workflows.

Qualifications/Experience:

• 3–8 years of experience in construction contract administration or related architectural/construction roles.
• Ability to interpret drawings, specifications, and contract documents.
• Ability to write specifications and contract documents is a bonus qualification.
• Proficiency with Microsoft Office; experience with Bluebeam or PDF editing software preferred.
• Excellent written and verbal communication skills.
• Strong organizational habits, attention to detail, and follow-through.
• Valid driver’s license and personal vehicle for site visits.

Offering Competitive Salary & Benefits Package.

EOE/AA - Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Passero Associates is committed to leveraging the talent of a diverse workforce to better serve our clients, our people, and the community.

Passero is not able to sponsor visas.

Recognized nationally by the Zweig Group as one of the “Best Firms to Work For,” Passero Associates is a growing multi-disciplinary consulting firm providing planning, engineering, architectural design, structural, surveying, sustainability, program management, design-build, construction administration and inspection services throughout ten offices in the northeastern, midwestern, and southeastern United States.

Salary : $80,000 - $105,000