Sales Assistant

Location:
Fort Lee, NJ
Industry:
Trading / Metals & Minerals
Job Type:
Full-Time, Non-Exempt
Salary:
$50,000–$55,000 annually Bonus
Work Arrangement:
Hybrid (Up to 2 days remote per week)
Start Date:
November 2026
Position Summary
A company is seeking a Sales Assistant to join its Metals & Minerals department in Fort Lee, NJ.
This position performs administrative tasks related to trading, such as product logistics and paperwork coordination.
Essential Job Functions
Business Administration
Prepares sales and purchase contracts.
Tracks merchandise statuses of pre-shipment.
Arranges shipments and informs all concerned parties.
Obtains, prepares, and/or processes required shipping documents.
Develops delivery order instructions (DOI) and title transfer instructions.
Arranges logistics and customs clearance.
Develops invoices, debit notes, and credit notes as necessary.
Updates inventory status.
Updates payment schedules.
Prepares/checks documents for payment.
Opens/receives Letters of Credit.
Collects accounts receivable.
Updates Accounts Receivable Trade, Accounts Payable Trade, and Miscellaneous lists.
Inputs information into the company's system correctly.
Enters information to update reports such as monthly shipment/inventory reports, monthly invoice summaries, and monthly number of contracts.
Sends/receives/files documents.
Updates unarrived inventory status.
Submits marine insurance as necessary.
Prepares documents for audits.
Monitors E-credit balances and alerts Sales representatives if necessary.
Other & Miscellaneous
Seeks constant improvement and more efficient and less expensive ways and means in work processes.
Performs special projects and other miscellaneous duties as assigned by the manager and other senior management.
Supports departmental work if other employees are absent. May support other departments if required.
Maintains high ethical standards in the workplace.
Reports all irregular issues and problems to the supervisor and works to resolve those issues.
Maintains good communication with other staff and outside contacts.
Complies with all company policies and procedures.
Responsible for maintaining a clean and safe working area.
Qualifications & Requirements
Previous experience in sales administration or sales support is preferred.
Experience in international trade operations and/or logistics is a plus.
Strong accuracy and attention to detail.
Strong written and verbal communication skills.
Excellent organizational, multitasking, and time management skills.
Strong customer service and interpersonal skills.
Dependability, reliability, flexibility, and adaptability.
Ability to work effectively as part of a team.
Knowledge of inventory control, order processing, and vendor relations is beneficial.
Must be authorized to work in the United States without visa sponsorship.
Physical & Work Environment
Physical requirements include writing, typing, reading data in hard copy and on a computer screen, and verbal communication.
Work environment: Quiet noise level.

Salary : $50,000 - $55,000