Operations Assistant – Japanese Bilingual Preferred

Location: Huntsville, AL

Compensation: $55,000–$60,000 annually

Hours: Monday–Friday, approximately 8:00 AM–5:00 PM

Employment Type: Full-Time, On-site

Japanese language ability is preferred. Japanese skills are helpful for supporting communication during customer and manufacturing partner visits.

Position Summary

This is a hands-on operations support role rather than a traditional Executive Assistant or secretarial position. The Operations Assistant will coordinate communication, follow-ups, documentation, scheduling, and other day-to-day operational activities. Japanese language ability is a plus for supporting communication with relevant business partners.

Key Responsibilities

• Support daily business and operational activities.
• Coordinate with customers, manufacturers, vendors, and other business partners.
• Gather information and provide updates to management for review and approval.
• Follow up with external parties based on internal direction.
• Assist with scheduling, documentation, reports, presentations, and administrative tasks.
• Maintain and update existing business documents and materials.
• Use Excel, Word, and PowerPoint for routine business activities.
• Accompany senior staff on customer and manufacturing partner visits as needed.
• Support additional operational projects based on business needs.

Qualifications

Required:

• Strong English communication and interpersonal skills.
• Excellent organization, coordination, and follow-through.
• Professional and dependable when working with internal and external stakeholders.
• Basic to intermediate Microsoft Excel, Word, and PowerPoint skills.
• Ability to manage multiple priorities in a small-team environment.
• Ability and willingness to travel locally and regionally for business visits.

Preferred:

• Japanese language ability for business-related communication.
• Valid driver’s license and ability to drive.