Proposal Manager

Paslay Group is the premier, full-service consulting firm providing Executive Program Management for complex capital development programs and enterprise-level business advisory strategies to increase revenue, control costs, improve performance, and ensure long-term success. Founded in 2006 by former industry executives, we bring deep expertise and a proven track record of delivering strategic results.

We are seeking a Marketing and Proposal Manager to lead the development of high-quality, compliant, and compelling responses to state, local government, and airport solicitations (RFPs, RFQs, RFIs) that help win new business and showcase our expertise. This position collaborates closely with capture managers, subject matter experts, and executive leadership to translate complex solutions into clear, persuasive messages aligned with evaluation criteria.

The role is based on-site at our Fort Worth, TX office.

Your responsibilities will include:

• Lead the full proposal lifecycle from kick-off through submission, including schedules, milestones, reviews, and risk management to ensure compliant, on-time deliverables.
• Analyze solicitations to identify requirements, evaluation factors, and compliance elements, and synthesize them into clear outlines, win themes, and messaging frameworks.
• Develop, write, and edit proposal content (executive summaries, technical sections, management plans, past performance, resumes) that is client-focused and benefits-driven.
• Interview technical and operational SMEs to turn complex concepts into straightforward narratives tailored to airport and public-sector audiences.
• Edit and proofread for clarity, consistency, grammar, tone, and alignment with firm branding, managing version control across multiple contributors.
• Manage and optimize the Deltek VantagePoint marketing module, maintaining accurate opportunity, contact, and proposal records and using data to inform go/no-go and resource decisions.
• Maintain and improve marketing asset libraries, including project sheets, staff resumes, photography, and standard proposal content.
• Coordinate updates to the company website and LinkedIn to highlight project wins, staff milestones, and firm news, and support creation of pitch decks and other marketing collateral.
• Support planning and logistics for key industry conferences and events, including materials, presence, and follow-up.
• Contribute to internal and external communications such as newsletters, town hall materials, and basic press or announcement content.

Qualifications:

• Bachelor’s degree in Marketing, Communications, Journalism, English, or a related field.
• 5 - 8 years of marketing and/or proposal experience in a technical environment, preferably in the AEC industry or with public-sector clients.
• Strong writing, editing, and proofreading skills with demonstrated ability to produce clear, persuasive, and compliant proposal content.
• Advanced proficiency in Adobe InDesign and strong skills in Microsoft Word and PowerPoint; familiarity with Photoshop and Illustrator is a plus.
• Proven ability to manage multiple concurrent deadlines and complex review cycles in a fast-paced environment.
• Experience collaborating with technical teams and senior leaders, with strong interpersonal and organizational skills.
• Experience with Deltek VantagePoint (or similar CRM/ERP marketing systems) and comfort working with data to track pipeline and results is preferred.
• Familiarity with aviation or airport environments and public procurement processes is a plus.

Physical & Environmental Requirements

While performing this role, you must have ordinary ambulatory skills to move around the office and visit other locations. You should be able to stand, walk, stoop, kneel, crouch, and manipulate light to medium weights (10-50 pounds). Good hand-eye coordination, dexterity, and visual acuity are required for keyboard work and reading technical documentation. You will frequently sit, reach with hands and arms, talk, and listen.

Equal Opportunity & Accommodations

Paslay Group is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

Paslay Group will provide reasonable accommodations in compliance with the Americans with Disabilities Act.