What are the responsibilities and job description for the Buyer I position at Pascua Yaqui Tribe?
The Buyer I will perform basic work of purchasing parts, materials, supplies, equipment, drugs, or services for the Pascua Yaqui Tribe.
Special Requirements:
- Processes department initiated purchase requisitions in the product categories assigned using standard Super Circular, procurement procedures, policies, and safeguards.
- Maintain product specifications lists; develop new specifications and product alternatives.
- Review purchase requisitions for accuracy and completeness.
- Recommend product source and product specifications modifications.
- Assure competitive procurement policies are followed.
- Seek out additional price quotations as needed.
- Maintain vendor files and product source list; seeks out additional sources.
- Prepare requests for price quotations and assists in the preparation of Requests for Bids (RFB's).
- Prepare purchase orders using the accounting system.
- Review price quotations and make recommendations regarding purchase awards.
- Ensure timely delivery of goods and services as outlined in the purchase order.
- Verify price and ensure product specifications are followed.
- Reconcile evidence of receipt with purchase orders.
- Provide assistance to departmental staff in initiating procurement needs.
- Screen for government surplus supplies and equipment as needed.
- Conduct cost effective analysis of various purchases and service contracts as needed.
- Notify vendors of purchase orders issued and bids awarded.
- Perform other duties of a similar nature or level as requested by supervisor or director.
- Bid and Contract Preparation and Management Code of Ethics;
- Tribal, state, and federal laws as it relates to Procurement;
- Accounting practices and procedures for governmental procurement;
- Computer software, Microsoft Word and Excel, and database operations; and automated accounting systems
- Purchasing methods and techniques such as requests for quotations, oral solicitations to procure items via competitive open market processes;
- Extensive body of accessions regulation, method, procedures, and business practices to purchase items involving specialized requirements and/or complex standard requirements;
- Office automation equipment, services, processes, and procedures;
- Yaqui culture, customs, resources and traditions and/or a willingness to learn.
- Work effectively under pressure;
- Communicate effectively verbally and in writing;
- Follow verbal and written instruction;
- Negotiate with vendors, customers, and others such as changes in the scope of contract, reasonableness of delays, monetary considerations, and liability;
- Determine whether substitutions are acceptable or whether the procurement request should be referred to a higher level of staff for further review;
- Keep accurate records on suppliers, commodities, purchasing statistics and financial analysis of bids, purchases, and product or service demographics;
- Operate a variety of office equipment, including a computer, copier, and scanner, and related software applications;
- Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.
Special Requirements:
- Must possess and maintain a valid Arizona Driver's License;
- This position will require the incumbent to work non-traditional hours, nights, and weekends.