What are the responsibilities and job description for the Administrative Assistant II - Noncredit position at Pasadena Area Community College District?
JOB
This position has been reopen
Salary Range:
CFT-45
This position has been reopen
Under general direction, the Administrative Assistant II provides advanced administrative and operational support to a Dean or Administrator and assigned department, serving as a primary point of contact for students, staff, and the public. The position prepares correspondence and reports, coordinates meetings, events, and logistics, and maintains office systems, records, and databases. The incumbent applies independent judgment in implementing college policies and procedures, supports budget tracking, and may provide lead direction to clerical support staff and student assistants to ensure efficient daily operations.
EXAMPLE OF DUTIES EXAMPLE OF DUTIES:- Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices.
- Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.
- Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.
- Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements.
- Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.
- Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
- May track departmental budget and maintain other financial records.
- May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.
- May provide lead direction to student assistants and clerical support personnel.
- Performs related duties as assigned
- Administrative Support
- Independent Judgement
- Communication Skills
- Organization and Time Management
- Problem-Solving
- Attention to Detail
- Team Collaboration
- Customer Service
Salary Range:
CFT-45
Salary : $5,537 - $6,104