Contracts Billing Specialist

Job Summary

We are seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within our organization. Temp to hire, Located in Santa Maria Offering $20-26/hr.

Responsibilities

• Review and process new contracts, amendments, and change orders
• Enter and track all contract details and required signatures Maintain organized, up-to-date contract files Monitor contract milestones for billing, renewals, and closeouts
• Prepare and issue client invoices according to contract terms and schedules
• Coordinate with project managers for job cost data and documentation Review and verify billing accuracy before submission Track payments and follow up on outstanding balances
• Record financial transactions in QuickBooks
• Process payables, issue checks, and handle deposits Reconcile statements and support month-end close Maintain clean, organized, audit-ready records
• Conduct collection calls and track communications
• Resolve payment discrepancies professionally and promptly Provide aging reports and collection updates to management
• Maintain digital filing systems for billing, contracts, and correspondence
• Support internal audits and process improvements Assist with administrative projects for the accounting and management team

Qualifications Experience

• Bachelor’s degree in Accounting or a related field required
• 3–5 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus)
• Proficient in QuickBooks and Excel (Smartsheet experience preferred)
• Strong organizational, analytical, and problem-solving skills
• Excellent communication and attention to detail
• High personal accountability and ability to manage multiple priorities