Program Coordinator, Office of Executive Vice President

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability.  At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success. 

Position Summary 

The Program Coordinator for the Office of the Executive Vice President is a full-time position reporting to the Senior Project Manager. This role is responsible for managing the team's administrative functions and assisting in financial tracking and reporting. The Program Coordinator operates with the goal that All Rural Students Succeed.   

Primary Duties and Responsibilities 

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Book and manage the team’s travel and expense reporting 
• Purchase office supplies and resource materials needed by the team 
• Oversee and maintain the calendar for internal and external engagements for the team 
• Maintain detailed records of grant applications, reporting deadlines, and funding disbursements 
• Document and ensure compliance with donor requirements and support timely submission of progress reports and renewal proposals 
• Support special projects of the team 
• Monitor and recommend changes to internal administration processes 
• Draft and proofread various team communications and contractual documents identifying errors or places to clarify 
• Develop forms, collect data, create documents, and draft processes and procedures to support the team workflows 
• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed 
   

Position Location & Schedule 

The position will be considered for remote work with local, state, and sometimes national travel required. 

Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. with in-office and/or remote work a possibility. Because of the nature of responsibility to schools, partners, funders, and the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours. 

Minimum Qualifications 

Education required to ensure success in this position: 

• Associate's degree or three years of related experience
  

Experience required to ensure success in this position: 

• Two years of administrative experience within a professional office setting 
• Experience working with data collection, meeting planning/coordination, event planning, budgetary monitoring, and scheduling of meetings 
• Minimum two years' experience in project management from initiation to completion, preferably including the use of software-based project management platforms. 
  
  
  

Special skills, knowledge and abilities: 

• Non-profit experience strongly desired 
• Exceptional written and oral presentation skills 
• Demonstrated ability to multi-task and successfully manage several projects simultaneously 
• Demonstrated and practical, professional experience with the Microsoft Office 365 suite of software, including: Word, Outlook, Teams, Project, Excel, PowerPoint, SharePoint, etc. Additional experience with process mapping software is a plus 
• Must maintain confidentiality and protect the private nature of files and correspondence 
• Demonstrated experience in event planning and implementation 
• Demonstrated ability to build relationships and work collaboratively with others 
• Must have a willingness to learn new skills and train for new processes quickly and on a rolling basis 
  
  
  

License, certification, or registration necessary: 

• Valid driver’s license 
• Successfully complete pre-employment background check 
  
  

Physical requirements: 

• Ability to work in a high-energy office 
• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants 
• Ability to occasionally lift up to 25 lbs 
• Ability to travel independently by car and plane regionally and nationally 
• Ability to operate standard office equipment 
• Ability to operate motor vehicle 

Environmental conditions:

• Work in a fast-paced setting with frequent interruptions and shifting priorities

Additional Company Information  

• PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family. 
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage. 
• Flexible spending accounts, plus an employee assistance program. 
• Life and long-term disability insurance and retirement plan. 
• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave. 
• Tuition assistance and professional development for employees
  
  
  

Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.