Hotel Operations Administrator

Job Summary

We are a growing hospitality group operating three hotels in South Carolina. With ownership focused on strategic growth, we need a reliable, self-driven administrator to manage the day-to-day administrative and compliance needs of our hotels which will be remote along with occasional onsite visits.

This is a high-trust, independent role. You will be the primary point of contact for insurance, licensing, government filings, vendor bills, and financial tracking. If you are organized, proactive, and comfortable working across multiple properties with minimal oversight, this role is for you.

Key Responsibilities

• Manage hotel insurance policies, renewals, claims coordination, and required documentation across all three properties
• Track and fulfill brand standards and requirements set by hotel franchise or flag agreements
• Monitor and ensure compliance with city, county, and state licensing, permits, and regulations
• Coordinate government and regulatory filings including health and safety inspections and annual permit renewals
• Process invoices, pay vendor bills, and maintain accurate financial records using QuickBooks
• Oversee recurring utility accounts and vendor service contracts, flagging discrepancies or overdue items
• Maintain organized digital records for all three properties and provide regular status updates to ownership
• Serve as the primary administrative liaison between hotel staff, vendors, government agencies, and ownership

Required Qualifications

• 2 years of experience in an administrative, operations coordinator, or office management role
• Proficiency in QuickBooks — this is required, not preferred
• Strong knowledge of business compliance, licensing, or insurance administration
• Demonstrated ability to manage multiple priorities independently without day-to-day supervision
• Excellent written and verbal communication skills
• High attention to detail and strong organizational habitsPreferred Qualifications
• Prior experience in the hotel, hospitality, or property management industry
• Familiarity with hotel brand standards and franchise compliance requirements
• Located in or near Charleston or Myrtle Beach, South Carolina (remote but preferred proximity for occasional on-site needs)
• Experience supporting a multi-property or multi-entity business

Compensation & Schedule

• Salary: Starting at $50,000 per year, based on experience
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM
• Work location: 100% remote with occasional hotel visits
• Growth opportunity within an expanding hospitality group

Pay: From $50,000.00 per year

Application Question(s):

• How long have you used QuickBooks, and what have you primarily used it for? (example: invoicing, vendor payments, financial reporting)
• Describe your experience managing business licenses, permits, or regulatory filings. What types of agencies or requirements have you dealt with?
• This role requires working remotely with minimal day-to-day supervision. How do you stay organized and ensure nothing falls through the cracks when managing multiple priorities?
• Have you supported more than one business location or entity at the same time? If so, how many, and what did that involve?
• While this role is fully remote, occasional on-site visits to properties in the Pawleys Island, SC, Georgetown, SC, and Florence, SC will be needed. Are you able to accommodate that?

Work Location: Hybrid remote in Pawleys Island, SC 29585

Salary : $50,000