Part-time / Parish Administrative Assistant (Parish Secretary)

Job Overview
We are seeking a dedicated and organized Parish Administrative Assistant (Parish Secretary) to join our vibrant community. This vital role ensures the smooth operation of parish activities by managing administrative tasks such as answering phones, drafting correspondence, scheduling/calendar, preparing and editing the weekly bulletin, organizing, and maintaining files, providing exceptional customer service to callers and visitors of the parish.

Responsibilities

This list of responsibilities is not designed to cover or contain a comprehensive listing of all duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Provide administrative, secretarial, and office support to the Pastor and Parish Staff.
• Welcomes and greets visitors and parishioners.
• Answers phone calls and forwards calls accordingly, takes messages.
• Register new parishioners.
• Respond to parish emails in a timely fashion.
• Maintain parish calendar, schedule appointments, special events, fundraisers, and meetings.
• Schedule Mass Intentions.
• Participate in parish staff meetings and Diocesan workshops/trainings.
• Prepares parish bulletin, parish announcements, mailouts, and other communications. When completed gives to Pastor/Parish Administrator for final approval.
• Prepares prayers of the faithful.
• Maintaining parish memberships and sacramental records; preparing baptismal and marriage certificates.
• Coordinates information for baptisms, funerals, quinceaneras, and weddings.
• Update sacramental books with sacramental notifications received from other parishes and/or dioceses.
• Generate routine correspondence, digital and written.
• Monitor and order supplies (office, janitorial, sacramental, etc.).
• Maintain a current list of volunteers, ministry leaders, group leaders to contact for different tasks.
• Organize and maintain a filing system for all important parish documentation.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Because duties will require answering parish phones and receiving visitors who will need information or assistance pertaining to the Church's faith practices, must be Roman Catholic who has knowledge of the Church’s mission and teachings.

Pay: $12.00 - $14.00 per hour

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $12 - $14