What are the responsibilities and job description for the Administrative Assistant position at Parrish Law Offices?
Overview
We are seeking a highly organized Administrative Assistant to join our small law firm that fights for patient access to medical treatments. This is a great opportunity for anyone considering becoming a paralegal or attending law school. You will work with three attorneys and other administrative assistants and paralegals who are passionate about our work. If you thrive in a fast-paced environment and excel at multitasking, this opportunity is perfect for you to showcase your office management skills and technical proficiency.
Duties
- Manage front desk operations, including processing mail and directing phone calls using multi-line phone systems
- Handle data entry tasks accurately within spreadsheets and database systems
- Coordinate calendar management, scheduling appointments, meetings, and hearings
- Perform clerical duties such as word processing, proofreading documents, and preparing letters for clients
- Maintain supply inventories, create and organize files, and maintaining a clean workspace
- Be able to speak to patients and the staff of judicial teams answering questions, scheduling hearings, requesting documents from judicial teams and promptly respond to their inquiries
- Assist with personal assistant responsibilities when needed, including travel arrangements or special project support
Requirements
- College degree
- Experience in an office environment and strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, powerpoint) and strong computer literacy and technical proficiency
- Organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Excellent phone etiquette and communication skills, including experience with multi-line phone systems and client interaction
- The ability to maintain confidentiality
- Demonstrated ability to handle data entry accurately while maintaining attention to detail in proofreading and document preparation
- Enthusiasm for helping patients access health care
Pay: $22.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
Salary : $22 - $25