Quality & Regulatory Associate

Job Title: Quality & Regulatory Associate

Location: On-site in Bellport, NY (with the possibility of transitioning to a hybrid schedule of 4 days on-site and 1 day remote after successful completion of training, approximately 3–6 months)

Employment Type: Full-time, Exempt

Salary Range: $55,000 – $60,000

Position Summary:

We are seeking a detail-oriented Quality & Regulatory Associate to support bulk management, import/export compliance support documentation logs, retail compliance tracking, and packaging regulatory documentation and related compliance activities for cosmetic and fragrance products.

This position is heavily Microsoft Excel-based and requires strong data management skills. The successful candidate will maintain structured compliance tracking systems that support regulatory oversight, audit readiness, and cross-functional coordination.

Key Responsibilities:

• Maintain bulk and formula tracking systems
• Manage import/export compliance support documentation logs
• Maintain retailer compliance matrices and distribute documentation accordingly
• Support packaging regulatory documentation and related compliance requirements for cosmetic and fragrance products
• Maintain structured Excel databases, reporting dashboards, and version-controlled trackers
• Assist with additional Quality & Regulatory administrative projects as assigned by the Director of Quality & Regulatory

Qualifications:

• Bachelor’s degree in Chemistry, Biology, or related scientific discipline preferred
• 1 years of experience in regulatory, compliance documentation control, or related administrative roles preferred but not required
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data validation, and structured data management
• Strong organizational skills and high attention to detail
• Experience in cosmetics, fragrance, CPG, or other regulated industries preferred
• Ability to manage multiple tracking systems simultaneously