Administrative Assistant III - Maintenance

Parkway is committed to hiring, retaining and investing in an exceptional staff that represents the unique diversity within our schools. We are proud to live by an ethos that outlines what it means to be a Parkway employee and the high expectations that come with that responsibility. We're looking for an amazing candidate to serve as our Administrative Assistant III - Maintenance.

Benefits

The Parkway School District is the leader in providing the BEST quality-of-life benefits in the St. Louis area. Our "Family Friendly" benefits offer you:

• Full coverage health, dental, & vision benefits included, with a second plan available at a shared cost
• Pension plan with 6.86% employer match
• 403 (b) and 457 plans with immediate participation
• Employer PAID life insurance
• Generous vacation, holiday, sick and personal leave time
• GREAT work environment in a West County location
• Promotional opportunities
  
  

Location: Facilities

Position: 12 Months (year-round), 8 Hours

Status: Non-Exempt 6

Open Date: 6/2/2026

Closing Date: 6/9/2026

Starting Pay: $20.11 hour (and up depending on experience)

Hours: 8:00 am 4:30 pm

Essential Job Functions

Under the general direction of the Maintenance Manager and supervisors, this position supports the office and administrative needs of the Maintenance and Environmental Services departments; handles significant volume of emergency and repair calls daily, technician/craftsperson dispatching, and tracks work orders; generates financial documents involved in procuring goods and services from vendors; processes invoices for payment using district purchase order systems; and performs other budget, accounting, and secretarial functions involving word processing, spreadsheets, and databases; responsible for tracking insurance claims related to repair work. Perform additional work-related duties as requested by the Director of Facilities and other senior management staff. May require occasional overtime work.

Qualifications

• Must be at least 21 years of age and a high school graduate
• Demonstrate excellent job performance and attendance
• Minimum of two (2) years' experience working in an office environment
• Able to maintain confidentiality
• Excellent writing, proofreading, and editing skills
• Self-motivated and able to assume full ownership responsibility
• Able to prioritize duties in a changing environment and meet critical deadlines
• Strong customer service orientation and excellent interpersonal and communications skills and the ability to relate to a diverse workforce, contractors, consultants, and suppliers
• Proficient in the use of office equipment and machinery
• Work in a supportive manner with building administration and staff
• Computer literate and familiar with asset tracking, spreadsheets, document management, and maintenance software (prefer FMX, Google Workspace, Microsoft Office Suite, Interneer, and MUNIS)
• Strong orientation to office management; must possess a strong interest in a teamwork approach
• Function effectively in a multi-tasking, deadline-oriented environment
• Familiar with schools, school administrators, support functions, and district policies and procedures; able to work overtime if needed