What are the responsibilities and job description for the Administrative Assistant position at Parkland Preparatory Academy?
Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus.
Essential Functions:
- Oversees all aspects of general office coordination.
- Maintains confidentiality in all aspects of students, staff, and school information.
- Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages.
- Greets, screens, and directs visitors / students.
- Interacts and communicates with students, staff and visitors.
- Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages.
- Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing.
- Maintains and updates student data within the Student Information System.
- Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications.
- Prepares appropriate documents and systems for the arrival of a new student.
- Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students.
- Acts as a liasion between school districts, parents, transportation companies and other outside agencies.
- Organizes the distribution of large mailings/emailings.
- Maintains inventory of office equipment and supplies.
- Arranges for the repair and maintenance of office equipment.
- Assists with special event planning such as field trips, assemblies or graduation.
Educational/Experience:
Must have a High School Diploma.
Job Specifications:
Skills/Knowledge and Abilities
- Must be able to communicate effectively with a positive customer service attitude.
- Must possess good writing, analytical and problem-solving skills.
- Must be able to follow oral and written instructions.
- Must be proficient in Microsoft Office Word, Excel and Google.
- Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators.
- Must accept direction, adhere to policies and procedures and carry out assignments.
- Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations.
- Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents.
- Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude.
- Must possess a valid Illinois driver's license.
- Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers.
- Adheres to the policies and procedures of Parkland Preparatory Academy.
Job Type: Full-time
Pay: $36,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
Salary : $36,000 - $50,000