What are the responsibilities and job description for the Executive Administrative Assistant position at Parker Hannifin?
Org Marketing Statement
At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.
As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.
Position Summary
This position supports daily operations of a fast-paced manufacturing facility by performing routine administrative, organizational and customer service support to division leaders and team members. This role is responsible for tasks such as drafting correspondence, calendar management, arranging travel, coordinating communications, events planning and support, and ensuring sufficient office operations in a division headquarters. This position reports direct to the general manager, as well as partners closely with division staff and site HR team.
Responsibilities
Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.
(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)
If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission
Drug Tests
Drug-Free Workplace
In accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.
At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.
As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.
Position Summary
This position supports daily operations of a fast-paced manufacturing facility by performing routine administrative, organizational and customer service support to division leaders and team members. This role is responsible for tasks such as drafting correspondence, calendar management, arranging travel, coordinating communications, events planning and support, and ensuring sufficient office operations in a division headquarters. This position reports direct to the general manager, as well as partners closely with division staff and site HR team.
Responsibilities
- Provides daily administrative support to the general manager and division staff
- Serves as the first point of contact regarding conference, meetings or travel reservations for staff members
- Reconcile monthly travel expense reports and Pcard statements for manager(s)?
- Demonstrates strong customer service, organization, and interpersonal skills
- Prepares reports, presentations, spreadsheets, and correspondence as needed
- Manages mail distribution, office supplies, bulletin boards and confidential department records
- Supports division initiatives related to safety, engagement and continuous improvement
- Prepares event materials, such as flyers or invitations and assists with event planning activities
- Electronically file necessary training and personnel documents related to employment
- Assists with onboarding, orientation scheduling, new hire paperwork, and other duties as needed
- Communicates upcoming and expired training information to team members and leaders
- Ability to handle confidential information with professionalism and discretion
- Ability to adapt quickly to changing priorities and operational demands
- Escalates unresolved, time-sensitive or high-priority issues to the appropriate leader
- 8-10 years of increasing responsibility in an administrative or executive assistant position
- Bachelor’s degree in business, communication, or relevant field preferred
- Strong written and verbal communication skills
- Manufacturing exposure preferred but not required
- Experience with HRIS systems and supporting executive and/or HR teams in a fast-paced office environment preferred
- Advanced level computer skills required, including experience with MS Office, Peoplesoft and SAP Concur
- Strong troubleshooting skills
- Strong self-starter, goal oriented and able to accomplish multiple tasks with minimal direct supervision
Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.
(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)
If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission
Drug Tests
Drug-Free Workplace
In accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.