What are the responsibilities and job description for the Administration - Assistant County Manager position at Park County Government?
Park County Government Job Postings
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Administration - Assistant County Manager
General Purpose: The Assistant County Manager provides management assistance to the County Manager and the Board of County Commissioners including office management, liaison with Elected Officials, department managers, employees, outside agencies and the public; assists with the implementation of County policies; supervises Administrative personnel; responsible for various departmental budgets; and serves as County Manager in absence of that person.
Essential Duties And Responsibilities
This position will have contact with citizens, County staff members, business professionals, and other governmental agencies on a daily basis to provide information, to coordinate meetings, to make presentations, to supervise staff and to administer policies on behalf of the BOCC. The nature of the contact will be both verbal and written communication.
Responsibility For Property, Materials, Money, And Confidential Information
This position is responsible for the equipment used in the performance of the job including vehicles, telephone, computer, fax, printer, digital camera, copier, and calculator. Confidentiality regarding BOCC meetings, personnel and legal matters is subject to the Colorado Open Records Act or other statutory requirements.
Physical Requirements And Work Environment
This position requires working in an office environment primarily, where there is occasional noise. There may be some duties performed off site and/or at outside locations if necessary and beyond normal working hours. The employee may be exposed to various weather conditions while performing duties outside. While performing the duties of this job, the employee is regularly required to stand, sit, walk, bend, stoop, climb, working with others, and perform repetitive movement. Position also requires occasional movement of some equipment and supplies and ability to lift/lower, carry, reach above or push/pull up to 25lbs
The work environment is typical of an office setting, primarily. Citizen attendance at regular meetings held by the Board of County Commissioners may result in large crowds. This position may be subject to interruptions, multiple phone calls and inquiries. The noise level in the work environment is usually moderate, but can be noisy depending on the meeting attendance.
This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be a reflection of the principle job elements essential for making compensation decisions.
Advisement: Upon successful completion of 6 month review a new job description may or may not be written, and an employment contract may or may not be offered. This position is required to work in concert with the BOCC, Legal, County Manager, other Elected Officials, and the public. All aspects of teamwork are crucial to successful completion of 6 month review.
Qualifications
Minimum Requirements:
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Administration - Assistant County Manager
General Purpose: The Assistant County Manager provides management assistance to the County Manager and the Board of County Commissioners including office management, liaison with Elected Officials, department managers, employees, outside agencies and the public; assists with the implementation of County policies; supervises Administrative personnel; responsible for various departmental budgets; and serves as County Manager in absence of that person.
Essential Duties And Responsibilities
- Direct the County’s Human Resources Department and staff including budgeting and fiscal management; benefits administration, job recruitment, employee files, workplace investigations; workers compensation claims; resolution of grievances; and other related processes.
- Participate in the annual County budget process including preparing recommendations and administering multiple segments of the annual County budgets based on staffing and resource requirements, services to other departments and department objectives and priorities. Assist in the development and direct the implementation of personnel-related budget policies.
- Manage assigned operations to achieve established work plan within budgeted funds and with available personnel. Monitor revenues and expenditures to assure budgetary compliance.
- Respond to inquiries, requests and complaints from the public and other internal and external agencies and serve as the channel of communication to the County Administration Officer on concerns.
- Administer the County’s liability and property insurance programs; direct and monitor the filing of claims, including the recording of expenditures and reimbursements.
- Provide assistance to the County Manager when requested for such items as the preparation of agendas and sub-agendas for regular and special meetings of the Board of County Commissioners, distribution of information packets, and preparation of resolutions and other proposed Board actions at the direction of the Board.
- Support the Park County Attorney as needed.
- Administer equipment and monitor repair contracts between the County and outside agencies, suppliers and distributors; assess needs for other facilities or equipment and to advise the County Manager.
- Assist the Board of County Commissioners when sitting as various other statutorily required Boards in the conducting of hearings, preparation of files and processing of decisions; serve as liaison between the Board of County Commissioners and the Elected Officials.
- Monitor, Administer and write grants at the direction of the County Administration Officer. Ensure County compliance with performance, billing and reporting requirements (Federal, State & Local) for grants, and other statutory requirements.
- Assist the County Manager to monitor all boards appointed by the Board of County Commissioners and special districts with regard to activity, reporting, expiration of appointments and the annual certification process to Colorado Division of Local Government.
- Provide office support to the County Manager and to the Board to back-up the Administrative Assistant to the BOCC or to provide additional support including reception, handling correspondence, implementing Board actions and maintaining files.
- Respond as the Safety Officer and/or Agency Liaison to the Emergency Operations Center during an emergency event and participate in emergency preparedness planning/drills as necessary.
- Other related duties as assigned
- Knowledge of local government policies and procedures
- Knowledge of office management and supervision
- Knowledge of Human Resource policies and procedures
- Knowledge of general office equipment including but not limited to copiers, facsimiles, etc
- Computer skills including proficiency with Microsoft Office including Word, Excel, PowerPoint, and Outlook
- Ability to work effectively with Elected Officials, department managers, public officials, co-workers and the public to promote the work of the County Administration Officer
- Ability to prepare and present information to the Board of County Commissioners and other offices, departments, agencies and the public
- Ability to supervise professional, technical and staff personnel
- Ability to read and review reports and documents
- Excellent verbal, written and presentation communication skills
This position will have contact with citizens, County staff members, business professionals, and other governmental agencies on a daily basis to provide information, to coordinate meetings, to make presentations, to supervise staff and to administer policies on behalf of the BOCC. The nature of the contact will be both verbal and written communication.
Responsibility For Property, Materials, Money, And Confidential Information
This position is responsible for the equipment used in the performance of the job including vehicles, telephone, computer, fax, printer, digital camera, copier, and calculator. Confidentiality regarding BOCC meetings, personnel and legal matters is subject to the Colorado Open Records Act or other statutory requirements.
Physical Requirements And Work Environment
This position requires working in an office environment primarily, where there is occasional noise. There may be some duties performed off site and/or at outside locations if necessary and beyond normal working hours. The employee may be exposed to various weather conditions while performing duties outside. While performing the duties of this job, the employee is regularly required to stand, sit, walk, bend, stoop, climb, working with others, and perform repetitive movement. Position also requires occasional movement of some equipment and supplies and ability to lift/lower, carry, reach above or push/pull up to 25lbs
The work environment is typical of an office setting, primarily. Citizen attendance at regular meetings held by the Board of County Commissioners may result in large crowds. This position may be subject to interruptions, multiple phone calls and inquiries. The noise level in the work environment is usually moderate, but can be noisy depending on the meeting attendance.
This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be a reflection of the principle job elements essential for making compensation decisions.
Advisement: Upon successful completion of 6 month review a new job description may or may not be written, and an employment contract may or may not be offered. This position is required to work in concert with the BOCC, Legal, County Manager, other Elected Officials, and the public. All aspects of teamwork are crucial to successful completion of 6 month review.
Qualifications
Minimum Requirements:
- Bachelor’s degree in Business, Public Administration and/or Political Science plus three (3) years of experience in a similar position; or any equivalent combination of education and experience
- Practical leadership in Human Resources required.
- Must pass background check
- Valid Colorado driver’s license