Accounting Specialist

Job Title: Accounting Specialist

Reports to: Controller

FLSA/WAGE Non-Exempt /$31.79 - $33.33 per hour for 37.5 hours per week 

JOB SUMMARY

The Accounting Specialist is responsible for managing accounts payable (AP) processing, payroll processing, and providing financial grant support to ensure compliance with all funding requirements. This role supports strong internal controls, accurate financial reporting, and compliance with grant and contractual restrictions. The ideal candidate is detail oriented, organized, and able to work effectively in an interruption rich environment with competing deadlines. This role requires great time management and multitasking skills along with the ability to communicate effectively with staff and vendors to provide clear, accurate data while conveying professionalism and providing excellent customer service.

ESSENTIAL FUNCTIONS

Accounts Payable

· Organize and process all financial transactions related to accounts payable.

· Process mail and maintain finance email account daily.

· Reconcile all credit accounts monthly. Research and reconcile any discrepancies.

· Manage expense allocation calculations and review expenses for proper coding.

· Prepare invoices for payment and manage the processing of check and EFT payment cycles.

· Maintain complete and accurate files for all vendors including W-9s and compliance forms.

· Manage Vendor relationships.

· Provide timely, accurate responses to staff and vendors, with professionalism.

· Prepares and submits 1099 forms annually.

Payroll Processing

· Review employee timesheets for completeness, accuracy, and compliance with policy.

· Identify issues such as missing approvals, incorrect coding, or unallowable charges.

· Communicate with managers to resolve timesheet discrepancies.

· Support internal and external payroll audits.

· Review and post Employee benefits and liaise with HR staff on employee deductions as they relate to the monthly invoices.

Grant Support

· Review expenses for accuracy, allowability, allocability, and compliance with documentation requirements.

· Prepare and organize monthly grant support documentation for reimbursement requests.

Other

· Responsible for ordering office supplies for the finance department as needed.

· Processes weekly deposits.

Value cultural competence and diversity

· Collaborate with staff, members, and the community to gain the perspectives of others having diverse opinions, abilities, values, beliefs, perspectives, and ethnic or cultural backgrounds.

· Take deliberate steps to increase your own cultural competency by attending trainings, events, discussions, workshops, etc.

Strong Team Member

· Engage as an active team member and display initiative.

· Demonstrate the flexibility required to work with a diverse group of individuals in a variety of circumstances and with a variety of data.

· Manage confidential information in a discreet, professional, and ethical manner.

QUALIFICATIONS

· Associates level degree or classes completed in accounting, business, or related field or commiserate work experience required.

· A minimum of 2 years of accounts payable and payroll processing experience.

· Possess a solid understanding of AP/AR, payroll, coding, and transactional accounting.

· Proficient in MS Outlook, Excel and Word.

· Experience in Blackbaud products preferred.

· Experience with governmental/non-profit accounting principles and procedures preferred.

· Strong organizational, analytical, problem solving and time management skills.

· Keen eye for detail and commitment to accuracy of work.

· Able to communicate clearly and effectively in both written and verbal communications. Able to use correct English grammar, punctuation, spelling, and vocabulary.

· Eager to learn and develop within the organization.

WORKING CONDITIONS

· Will have a desk, workstation, and a single or shared office.

· May have daily interruptions and must be able to operate with many distractions.

· Will be in a routine office environment.

PHYSICAL DEMANDS

· Able to sit for long periods of time.

· Visual ability to review data and detect errors.

· Able to move or lift over ten pounds.

DIRECT REPORTS

None

BENEFITS

• Health insurance - Two plan options available at no cost for employee-only coverage

• Dental Insurance - Employee-only coverage provided at no cost

• Vision insurance - Employee-only coverage provided at no cost

• Short Term Disability insurance available

• Employee discounts

• Basic Life insurance- Employee-only coverage provided at no cost

• Extended Illness time off

• Paid time off

• Long Term Disability - Employee-only coverage provided at no cost

• Retirement plan – 401k with 5% match no vesting period after six months

• Health Savings Account

• Dependent Care Flexible Spending Account

DISCLAIMER

This job description is not intended to be all-inclusive, and the employee will be expected to perform other reasonably related duties as assigned. Park Center reserves the right to revise or change job tasks and responsibilitie