Senior Accounts Payable Specialist

High-Volume AP Operations | QuickBooks Online | Process Improvement

About the Opportunity

We are seeking an experienced Senior Accounts Payable Specialist to take ownership of day-to-day accounts payable operations within a growing, fast-paced organization.

This is an excellent opportunity for an AP professional who enjoys managing high-volume transactions, solving vendor issues, supporting month-end close, and improving accounting processes. You will serve as a key resource for vendors and internal departments while helping strengthen controls, streamline workflows, and introduce greater automation into the AP function.

The ideal candidate is organized, dependable, detail-oriented, and comfortable balancing multiple priorities and deadlines. You should also enjoy working collaboratively with accounting, maintenance, parts, operations, and other business teams.

What You’ll Do

Manage Accounts Payable Operations

• Process a high volume of vendor invoices accurately and on schedule.
• Perform two-way and three-way matching of invoices, purchase orders, receiving documents, and approvals.
• Review invoices for appropriate general ledger coding, departmental allocation, and supporting documentation.
• Prepare and process weekly check runs, ACH payments, wire transfers, and credit card payments.
• Monitor vendor statements and promptly research outstanding or unmatched items.
• Maintain accurate vendor records, including W-9s, banking information, payment terms, and tax documentation.
• Ensure transactions comply with company purchasing, approval, and internal-control policies.

Support Vendors and Internal Teams

• Serve as a primary point of contact for vendor payment and invoice inquiries.
• Build positive, professional relationships with vendors and internal stakeholders.
• Investigate and resolve invoice discrepancies, duplicate invoices, missing approvals, and payment issues.
• Partner with the Parts, Maintenance, Operations, and Accounting teams to resolve purchasing and receiving discrepancies.
• Assist with vendor payment terms and account maintenance when needed.

Assist With Month-End Close

• Prepare accounts payable aging reports and reconcile AP balances.
• Research outstanding checks, unapplied credits, and aged invoices.
• Prepare expense accruals and supporting schedules for month-end close.
• Assist with monthly, quarterly, and annual financial close activities.
• Provide documentation and support for internal and external audits.
• Assist with annual Form 1099 preparation and reporting.
• Support corporate credit card and employee expense reconciliations.

Improve Processes and Controls

• Identify opportunities to streamline AP workflows, reduce manual work, and improve accuracy.
• Help implement or optimize invoice automation, electronic approval, and OCR technology.
• Develop and maintain accounts payable procedures, documentation, and standard operating processes.
• Recommend practical improvements that increase efficiency while maintaining strong financial controls.
• Participate in accounting projects, software implementations, and system enhancements.

What We’re Looking For

Required Qualifications

• Associate degree in Accounting, Finance, Business, or a related field; a bachelor’s degree is preferred.
• At least three years of progressive accounts payable experience.
• Experience processing invoices in a high-volume AP environment.
• Hands-on experience with QuickBooks Online.
• Strong understanding of accounts payable procedures, internal controls, and basic accounting principles.
• Strong Microsoft Excel skills, including the ability to organize, reconcile, and analyze financial data.
• Excellent attention to detail and a consistent record of accuracy.
• Strong organizational, communication, and follow-up skills.
• Ability to prioritize competing responsibilities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with ERP or accounting systems such as Corridor, SAP, Oracle, NetSuite, or Microsoft Dynamics.
• Experience using invoice automation, electronic approval, or OCR platforms.
• Background in aviation, maintenance, manufacturing, construction, distribution, or another project- or asset-intensive industry.
• Knowledge of sales and use tax, Form 1099 reporting, vendor compliance, and multi-location accounting.
• Experience supporting process improvements or accounting system implementations.

What Will Help You Succeed

• A proactive, customer-service-oriented approach.
• Strong analytical and problem-solving abilities.
• The confidence to research discrepancies and follow issues through resolution.
• The ability to handle confidential financial and vendor information appropriately.
• A self-motivated work style with limited supervision.
• The ability to recognize inefficiencies and recommend practical solutions.
• Proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.

Why Join Us?

This role offers the opportunity to become an important part of the accounting team, build relationships across the organization, and directly influence how the accounts payable function operates. You will have the ability to improve processes, strengthen controls, and contribute to accounting and technology initiatives as the organization continues to grow.

Apply today to be considered for this Senior Accounts Payable Specialist opportunity.