What are the responsibilities and job description for the Accounts Payable Specialist position at Parcc Associates?
About the Opportunity
An well established firm is seeking a detail-oriented, dependable, and service-focused Accounts Payable Specialist to join our accounting team. This position is responsible for the accurate and timely processing of vendor invoices, payment transactions, expense reports, account reconciliations, and related financial records.
The ideal candidate is organized, comfortable working in a high-volume environment, and skilled at resolving discrepancies while maintaining strong relationships with vendors and internal departments. This is an excellent opportunity for an accounts payable professional who takes pride in accuracy, ownership, and continuous improvement.
What You’ll Do
- Review, code, and process vendor invoices accurately and within established deadlines.
- Perform two-way and three-way matching among purchase orders, receiving documents, and invoices.
- Verify invoice approvals, account coding, pricing, quantities, payment terms, and supporting documentation.
- Identify and resolve invoice discrepancies by partnering with vendors, purchasing, receiving, and department managers.
- Prepare and process weekly payment runs through ACH, checks, wires, or virtual cards.
- Maintain accurate vendor records, including payment terms, addresses, tax information, banking details, and required documentation.
- Review vendor statements and research missing invoices, unapplied credits, duplicate charges, and outstanding balances.
- Process employee expense reports and verify compliance with company travel and expense policies.
- Respond promptly and professionally to vendor and internal inquiries regarding invoices and payment status.
- Monitor accounts payable aging and ensure invoices are processed in time to capture available discounts and avoid late fees.
- Reconcile accounts payable subledger activity to the general ledger.
- Prepare journal entries, accruals, account reconciliations, and supporting schedules for month-end close.
- Assist with annual Form 1099 preparation and maintain accurate W-9 documentation.
- Support internal and external audits by providing invoices, approvals, reconciliations, and payment documentation.
- Follow established internal controls and help protect the company against duplicate payments, unauthorized transactions, and vendor fraud.
- Maintain organized electronic records in accordance with company retention requirements.
- Assist with accounts payable reporting, cash requirements, and vendor-spend analysis.
- Recommend improvements that increase efficiency, strengthen controls, and reduce manual processing.
- Provide additional accounting and administrative support as business needs require.
What We’re Looking For
- Two or more years of accounts payable, accounting, bookkeeping, or related experience.
- Experience processing invoices and payments in a high-volume environment.
- Working knowledge of accounts payable practices, general ledger coding, accrual accounting, and month-end close.
- Experience with purchase orders and two-way or three-way invoice matching.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Ability to prioritize competing deadlines and follow transactions through resolution.
- Strong written and verbal communication skills.
- Professional approach to vendor and internal customer relationships.
- Ability to handle confidential financial and banking information responsibly.
- Proficiency with Microsoft Excel, including filters, sorting, basic formulas, and PivotTables.
- Experience using an ERP or accounting system such as SAP, Oracle, NetSuite, Microsoft Dynamics, Sage, QuickBooks, or a comparable platform.
- High school diploma or equivalent.
Preferred Qualifications
- Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Three or more years of full-cycle accounts payable experience.
- Experience with automated invoice-workflow, expense-management, or payment platforms.
- Knowledge of vendor tax documentation and Form 1099 reporting.
- Experience supporting multiple locations, business units, or legal entities.
- Intermediate or advanced Microsoft Excel skills.
What Success Looks Like
Within the first 90 days, the successful Accounts Payable Specialist will:
- Process invoices accurately and consistently within established service levels.
- Build productive relationships with vendors and internal stakeholders.
- Maintain current, accurate vendor accounts with minimal unresolved discrepancies.
- Support timely weekly payments and month-end close activities.
- Demonstrate strong ownership of assigned work and recommend practical process improvements.
Why Join [Company Name]?
- Competitive compensation
- Medical, dental, and vision insurance
- Paid time off and company holidays
- 401(k) plan with [company match, if applicable]
- Professional development and advancement opportunities
- Collaborative and supportive work environment
- [Additional company-specific benefits]
Equal Employment Opportunity
[Company Name] is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law.
If you are an accurate, responsive, and solutions-oriented accounts payable professional, we encourage you to apply.