Human resources Coordinator - Training and Compliance

Role and Responsibilities

Reporting to the Chief Human Resource Officer, the PSOE Human Resources Training and Data Compliance Coordinator will assist in leading the institution’s management of Human Resource Training and Data Compliance. They will develop deep operational knowledge of site-based operations, reporting requirements, and process-driven accountability. Under the supervision of the CHRO, the Coordinator will assist in management of the Human Resource Information System, data reporting compliance; and training planning and strategy for the HR Team and Operations Managers. 

The Human Resources Coordinator will manage confidential information. The Human Resources Coordinator must have the ability to respect privacy by demonstrating a deep understanding of the following:

• Discretion - Disclosing an employee’s personal data (e.g. medical history) can put that employee in an uncomfortable position and raise a legal risk. All sensitive information must be handled with care.




• Ethics - Demonstrates a high level of integrity as they will have access to organization information, including contract terms, budgets, salaries, offer letters and employee relations. It’s important that they refrain from gossiping about this information and maintain their professionalism at all times.




• Trustworthiness - Obligation to inspire support and trust across the organization regardless of opinion, feelings or any other form of internal conflict. All communications and interactions should depict a high level of servant leadership, morale and contribute to a positive organizational culture.

Responsibilities

Leadership:

• Contribute to a strong HR and operations team.




• Contribute to handbook and policy and procedure revisions.




• Maintain an updated HR training manual.




• Coordinate all Professional Development scheduling and presentations for the HR team.




• Meet deadlines as defined by the CHRO and comply with relevant State and Federal regulations.




• Manage confidential information and documents.




• As assigned, delegate, review, and submit HR team reporting for all aspects of organizational HR. 




• Identify, assess, and inform the CHRO of internal and external issues that affect the organization.




• Foster effective teamwork between the HR team, school leadership, and the Navigation Team.




• Utilize and develop effective systems as delegated to manage the HR and payroll process, track progress, and regularly evaluate program components, to measure progress in a way that can be effectively communicated to the CHRO.




• Attend monthly board meetings. Be prepared to assist with board meetings as needed.




• Assist with additional duties as requested.

Human Resources Planning and Management:

• Assist the CHRO in HRIS Management.




• Support the intake of staffing for organizational management and program delivery.




• Manage HR Data Dashboard contributions.

Qualifications and Education Requirements

The ideal candidate will have experience in the human resources or operations sector, preferably in an educational institution.  All candidates should have extensive experience with data management, compliance dashboard, and auditing. Job candidates should also be detail-oriented, have strong interpersonal skills, and a high capacity for time management. Additionally, the candidate should have strong written and verbal communication skills and an ability to use computer systems with proficiency. The Human Resources Coordinator will be thoroughly committed to the PSOE mission. Concrete demonstrable experience and other qualifications include:

• Bachelor’s degree in HR




• Eligibility for PHR Certification




• Unwavering commitment to quality programs and data-driven production




• Excellence in organizational management, with the ability to manage multiple tasks, and set and achieve strategic objectives




• Extensive knowledge of Excel and data analytics.




• Strong written and verbal communication skills.




• Action-oriented and adaptable.




• Ability to work effectively in collaboration with diverse groups of people.

Preferred Skills

• 2-years of direct related experience




• Proficiency in modern business technology applications




• Basic AI working knowledge and curiosity




• Proficiency in Human Resources Information Systems




• Knowledge of federal and provincial legislation applicable to charter organizations including: employment standards, human rights, occupational health and safety, charities, taxation, payroll, health coverage, etc.




• Knowledge of current community challenges and opportunities relating to the mission of the organization

Additional Notes

Working Conditions and Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to drive and/or commute, sit, use hands to handle or feel, talk, and hear. The employee is frequently required to finger and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel or crouch. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

Work Environment: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The Navigation team shares a co-workspace. Duties may be occasionally performed remotely or at another PSOE building. Local and national travel is expected. The noise level in the work environment is usually moderate. 

General work hours are from 8:30 a.m. - 4:30 p.m. Monday-Friday. Work hours may vary based on School/Navigation events, and the Employee may work evenings, weekends, and any additional hours necessary to accommodate activities such as committees, fundraisers, public meetings, and representing the organization at public events.

This job description in no way states or implies that these are the only duties to be performed by this employee. Paramount Employees will be required to follow any other instructions and to perform any other related duties as assigned by the Senior VP of HR or appropriate administrator. Paramount Schools of Excellence reserves the right to update, revise or change this job description and related duties at any time.