What are the responsibilities and job description for the Bookkeeper / Data Entry Specialist position at Paramount Schools of Excellence, Inc?
Role and ResponsibilitiesWe are seeking a detail-oriented Temporary Bookkeeper / Data Entry Specialist to support our finance department. Reporting to the Chief Financial Officer, this role provides critical accounting and bookkeeping support with a primary emphasis on accounts payable processing and financial data entry. The ideal candidate will have a strong bookkeeping background, exceptional accuracy, and the ability to manage tasks independently.Essential Duties and Responsibilities include the following: Accounts Payable:Review incoming invoices for accuracy.Code invoices to the appropriate school/department, grant, and general ledger account.Perform accurate and timely data entry for all AP invoices to ensure payables are processed efficiently.Data Entry & Reconciliation:Perform accurate data entry for cash deposits.Enter all financial data into the accounting ERP system (Blackbaud Financial Edge) with high precision.Assist with reconciling transactions by verifying entries against supporting documentation.Identify and correct any data entry errors or discrepancies.General Support:Provide additional clerical and administrative support to the finance team as needed.Qualifications and Education RequirementsThe Bookkeeper will be thoroughly committed to the PSOE mission. All candidates should have proven leadership and relationship management experience. Concrete demonstrable experience and other qualifications include:Education and ExperienceBachelor’s degree in Accounting, Finance, or a related field; ORAn Associate’s degree with a minimum of two years of accounting-related experience.Highly Valued: Previous finance or bookkeeping experience within an education-related or non-profit setting.Highly Valued: Prior experience with non-profit grants (coding, tracking, etc.).Technical SkillsRequired: High proficiency with Microsoft Excel (e.g., data entry, basic formulas, formatting).Strongly Preferred: Prior experience with Blackbaud Financial Edge.Preferred: Working knowledge of QuickBooks.Core CompetenciesProven experience in an accounting or bookkeeping role, especially with accounts payable.Exceptional attention to detail and a strong commitment to accuracy.Demonstrated ability to work independently, manage time, and operate in a task-driven environment.Proactive problem-solving skills and the ability to follow through on tasks.Excellent organizational and communication skills.Must be a team player.Additional NotesWorking Conditions and Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 40% sitting, 20% walking, and 40% standing. This job is performed in a generally clean and healthy environment. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee usually works in an office environment, but the mission of the organization may sometimes take them to non-standard workplaces. They work a standard workweek, but may occasionally work evenings, weekends, and any additional hours necessary to accommodate activities such as Board meetings and representing the organization at public events.This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by the CFO. Paramount Schools of Excellence reserves the right to update, revise or change this job description and related duties at any time.
Salary : $60,000
