Studio Assistant

Benefits:

• Competitive salary
  
  
  

Company Overview

Join our dynamic entertainment production agency based in Los Angeles. With expertise spanning IP development, concept art, and visualization for feature films, episodic series, video games, and theme park experiences, our team is committed to delivering captivating creative solutions to clients and audiences worldwide.

Clients include: Disney, Warner Bros., Paramount, Netflix, Universal, HBO, Legendary Entertainment, Riot Games, EA, AGBO, Boston Dynamics, Skydance Animation

https://www.parallaxstudios.com/

Position: Studio Assistant (Freelance)

Location: Los Angeles, CA (Hybrid)

• In-person: Mondays and Thursdays at our Los Angeles office
• Remote: Tuesdays, Wednesdays, and Fridays
• Initial contract (1099) role with the potential to transition to a full-time W2 position based on performance and fit
  
  
  

About The Role

The Studio Assistant is the operational backbone of a fast-moving creative studio. You’ll coordinate schedules, payments, and purchasing, while handling research and day-to-day logistics. You’ll support the CEO, interface with artists and vendors, and help maintain our brand presence. If you’re organized, resourceful, and energized by world-class IP and visual development, this role is a strong fit for you.

Responsibilities:

• Complete the bi-weekly payment voucher process to pay our artists, office expenses, etc.
• Manage all company purchases and track credit card spending
• Review invoicing and tax documents for freelance artists
• Perform ongoing industry research projects
• Create decks for new projects by sourcing and organizing relevant images
• Support the CEO and other team members
• Manage calendar of the CEO, coordinating all internal and client meetings
• Maintain all LinkedIn job postings, review resumes, search for new candidates
• Help maintain social media presence and company website
• Purchase groceries, office supplies, and any equipment needed for office
• Provide administrative and project-based support as needed including, but not limited to: quarterly agency budgets, booking travel, planning logistics for company events or outings, purchasing annual holiday gifts, maintaining company insurance policy, research foreign bank codes for international artist payments, initial screening calls with full-time candidates, handling requests from/for the office building staff
  
  
  

Requirements:

• 1–3 years in an assistant or operations coordinator role, preferably at a creative agency/studio
• Bachelor’s Degree
• Proficient knowledge in Microsoft Office (Excel, Word, Outlook, etc.) and cloud-based file management (Box, Dropbox)
• Ability to thrive in a fast-paced environment
• Exceptional communication and time management skills
• Impeccable oral and written communication skills
• Ability to learn and successfully perform new tasks quickly
• Detail-oriented, highly organized self-starter, multitasker, and problem-solver
• Ability to work with minimal supervision
  
  
  

Preferred:

• Basic accounting familiarity (vouchers, invoice review, expense tracking); experience with QuickBooks.
  
  
  

Flexible work from home options available.