Office Administrator

Position Summary

At Parakletos Law, we believe every client interaction begins with a moment of trust. We are seeking a poised, personable, and highly organized Office Administrator to serve as the operational backbone of our firm. This role combines the warmth of a receptionist, the precision of a paralegal, and the vision of a strategic partner. You will set the tone for every client experience, keep our operations running smoothly, support our legal team with essential administrative and paralegal tasks, and contribute meaningfully to the firm’s marketing, growth, and long-term direction. If you thrive in a detail-rich environment, love bringing order to complexity, and are motivated by purpose-driven work, we would love to meet you.

Responsibilities

Client Experience & Reception

• Client Experience: Greet clients and guests with warmth and professionalism, both in person and over the phone.
• Client Communication: Respond to inquiries with clarity, compassion, and promptness; maintain a welcoming office environment that reflects our firm’s values.
• Office Environment: Maintain a tidy, organized, and professionally inviting front office that reflects the firm’s faith-forward identity.

Paralegal & Legal Support

• Document Preparation: Assist attorneys in drafting and preparing legal documents such as pleadings, estate plans, contracts, and correspondence.
• Case Management: Organize and maintain case files, including scanning, indexing, and archiving documents.
• Court Filings: Prepare and file court documents, including e-filing.
• Legal Research: Conduct basic legal research as directed by the attorneys.

Administrative Operations

• Calendar Management: Coordinate attorneys’ calendars, schedule client appointments, manage court deadlines, and track critical dates.
• Administrative Tasks: Perform general administrative duties including photocopying, filing, data entry, and office supply management.
• Billing & Intake Support: Assist with client intake processes and support billing and invoicing workflows as needed.

Marketing & Social Media

• Content Creation: Develop and schedule engaging social media content that reflects the firm’s voice, values, and faith-forward mission.
• Brand Consistency: Help maintain consistent branding across digital platforms, the firm website, and printed materials.
• Marketing Support: Assist with drafting newsletters, promotional materials, client communications, and other outreach initiatives.
• Community Engagement: Identify and support opportunities for community involvement, referral partnerships, and local visibility.

Strategic Direction & Goal Setting

• Goal Development: Collaborate with firm leadership to establish short- and long-term operational and growth goals.
• Execution & Accountability: Help track progress toward firm goals, identify obstacles, and propose solutions to keep the firm moving forward.
• Process Improvement: Evaluate and improve office workflows, systems, and procedures to increase efficiency and client satisfaction.
• Strategic Input: Provide informed perspective on the firm’s direction, including client experience, staffing needs, and service offerings.

Qualifications

Required:

• High school diploma or equivalent required.
• Strong organizational and time management skills with excellent attention to detail.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and general computer literacy.
• Ability to maintain strict confidentiality and handle sensitive client information with discretion.

Preferred:

• Paralegal certification or relevant legal experience.
• Experience with social media management and/or basic marketing.
• Experience in a law firm or professional services environment.
• Familiarity with legal case management or practice management software.

Compensation & Hours

Pay Range: $17 – $22 per hour, commensurate with experience.

Hours: Full-time, 40 hours per week.

HOW TO APPLY:

To apply, please email Jesse Bergwerff directly at jesseb@parakletoslaw.com with the following: (1) a cover letter addressing how you see yourself fitting in with our mission, vision, and core values (visit www.parakletoslaw.com to learn more about who we are); (2) your resume; and (3) at least three professional references (non-family) including name, relationship, and contact information. Applications submitted without all three components will not be considered.

Pay: $17.00 - $22.00 per hour

Work Location: In person

Salary : $17 - $22