What are the responsibilities and job description for the Administrative Secretary position at Paragould Overhead Doors?
Job Summary
We are seeking a dynamic and highly organized Administrative Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with strong administrative skills, office management experience, and a passion for delivering outstanding customer service. If you thrive in a fast-paced setting and excel at multitasking, we want to hear from you!
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed.
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
- Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed.
- Assist with bookkeeping using QuickBooks, including invoicing, expense tracking, and financial record keeping.
- Coordinate calendar management and schedule appointments or meetings for staff members.
- Support office management activities such as supply inventory, mail distribution, and general clerical support.
- Proofread correspondence, reports, and other documents to ensure clarity and correctness.
- Provide customer support by addressing inquiries professionally and promptly.
- Handle confidential information with discretion while maintaining high levels of organization.
Qualifications
- Proven experience in office administration or clerical roles with a strong background in office management and administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and basic computer literacy skills.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Strong typing skills along with attention to detail for proofreading and data entry tasks.
- Bilingual abilities are a plus to assist diverse client needs; fluency in English is required.
- Demonstrated phone etiquette skills and experience managing multi-line phone systems.
- Personal assistant experience or familiarity with calendar management is advantageous.
- Ability to handle multiple responsibilities simultaneously while maintaining professionalism and efficiency. Join us as an Administrative Secretary where your enthusiasm for organization meets your commitment to excellence! This role is essential in creating a positive workplace atmosphere while supporting our team’s success every day.
- Previous experience using Housecall Pro for scheduling, dispatching, invoicing, and customer management preferred.
Pay: $15.00 - $22.00 per hour
Benefits:
- Employee discount
- Paid time off
Work Location: In person
Salary : $15 - $22