What are the responsibilities and job description for the Administrative Assistant position at Paragon Youth Conservation Program?
Company Description Paragon Youth Conservation Program is an organization dedicated to engaging young people in environmental stewardship and community-focused conservation activities. The program empowers youth through hands-on projects, educational initiatives, and leadership opportunities that promote sustainable practices. Team members collaborate with local partners, schools, and community groups to support conservation goals and youth development. The organization values inclusivity, accountability, and a supportive environment where staff and participants can grow. Joining Paragon Youth Conservation Program offers an opportunity to contribute to meaningful work that benefits both young people and the environment.
Role Description The Administrative Assistant is a full-time, hybrid role based in Palm Springs, FL, with some flexibility for work-from-home tasks. This position supports daily office operations by managing calendars, scheduling meetings, organizing digital and physical files, and preparing basic reports and documents. The Administrative Assistant will handle incoming calls, emails, and correspondence, ensuring professional communication and timely follow-up with staff, parents, partners, and vendors. Day-to-day responsibilities include assisting with data entry, maintaining records related to youth programs, coordinating logistics for events and trainings, and ordering supplies. The role also involves supporting senior staff with executive administrative tasks, helping streamline workflows, and contributing to a well-organized, youth-centered environment.
Qualifications
- Candidates should possess strong Administrative Assistance and Clerical Skills for organizing records, managing schedules, and handling day-to-day office tasks.
- Candidates should possess Executive Administrative Assistance skills to support leadership with calendar management, meeting preparation, and confidential documentation.
- Candidates should possess excellent Communication and Phone Etiquette skills to interact professionally with youth participants, families, staff, and external partners.
- Relevant computer skills, including proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools), are beneficial.
- Strong attention to detail, reliability, and the ability to prioritize tasks in a dynamic environment are important.
- Experience in youth programs, nonprofit organizations, or community service settings is a plus.
- High school diploma or equivalent required; additional coursework or certification in office administration or a related field is preferred.