Administrative Specialist (Client Based)

POSITION SUMMARY: This administrative position performs a variety of administrative functions to support a high-profile Client site and ensures compliance with legal or regulatory processes, contractual and company mandated requirements. Additionally, this position is responsible for general office and training support and / or may work in a Plant Access Authorization or Fitness for Duty environment.

Essential Functions

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
  
  

Duties Include

• Access control and security functions to include engaging with internal and external customers to understand purpose of visit, and direct as appropriate.
• Performing a variety of office administrative functions, such as maintaining office and confidential files, answering phones and email, working in various computer systems and databases.
• Maintaining schedules of work, appointments, or workflow processes respective to area of responsibility.
• Operating a variety of software application programs, including word processing and/or spreadsheet programs and prepares a variety of documents (such as correspondence, memoranda, reports, papers, charts, statistical tables, messages and other documents) requiring accuracy in spelling and grammar.
• Operating a variety of office automation equipment, including copy machines, facsimile machines, networked computers, laser printers, shredders, scanners, and other electronic equipment.
• May be responsible for directing, motivating, training, and coaching others
• Cross training with other departments as necessary, and support other departments as needed.
• Carries out specific tasks and duties of a similar nature and scope as required for the assigned site.