What are the responsibilities and job description for the Administrative Assistant position at Paragon Systems, LLC?
The Administrative Assistant is responsible for supporting our Library of Congress (LOC) Contract in Washington, D.C., in maintaining all credentials and training certifications. This position is responsible for Paragon compliance with LOC requirements for credentialing and certifications. This position oversees and/or facilitates various special projects independently. In addition, the administrative assistant serves as the principal liaison between the community and the corporate office for HR-related issues.
- This position is located in Washington, D.C. It is not a remote position.
- Review time and attendance sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
- Compute wages, review time and attendance, and enter data into the computer.
- Review, code, and forward billing documents to the Finance Department according to company guidelines.
- Obtain, record, and forward request entry into the HRIS data for each employee on the contract, including information such as addresses, absences, FMLA requests, requests for terminations, and notify LOC and FSO of all terminations.
- Process new hires through HMS, fingerprinting new hires/incumbents for licensing purposes, and maintaining an extensive local training matrix tracking nearly 25 items per individual.
- Maintain employee personnel and medical files.
- Compile and enter employee data into RAMPS (Federal Protective Service database).
- Generate weekly manning reports for LOC.
- Various administrative duties such as filing, faxing documents, and typing correspondence.
- Other duties as assigned.