What are the responsibilities and job description for the Office Manager / Bookkeeper position at Paragon Engineered Products?
Join our dynamic organization as an Office Manager / Bookkeeper, where you'll play a vital role in ensuring the smooth operation of our office environment while managing essential financial and administrative tasks. We're a small business, 3 person company so teamwork and juggling skills are essential. This energetic position offers a fantastic opportunity to coordinate schedules, keep track of finances in and out, place part orders, oversee vendor relationships, and maintain accurate financial records. Your proactive approach and organizational skills will help foster a productive workplace, supporting our team’s success every day.
- Oversee daily office operations, including front desk management, multi-line phone systems, and front-line communication with visitors and staff
- Oversee procurement to ensure timely delivery of supplies and services
- Handle bookkeeping duties using QuickBooks Online including invoicing, expense tracking and accounts receivable.
- Assist with budgeting efforts by monitoring expenses and preparing financial reports to support strategic planning
- Maintain organized filing systems—both digital and physical—and ensure compliance with documentation standards
- Proven experience in office management or administrative roles with strong clerical and organizational skills
- Proven Proficiency in QuickBooks Online is a non negotiable; experience with payroll processing is highly desirable
- Excellent communication skills with professional phone etiquette and customer service orientation
- Strong schedule management capabilities to coordinate multiple priorities seamlessly
- Must be a postive and upbeat person that brings joy to the office daily
- Experience with 3 way matching accounts payable
This role is ideal for motivated professionals eager to contribute their organizational expertise in a lively environment. We value proactive individuals who thrive on multitasking, fostering teamwork, and ensuring operational excellence. Join us to make a meaningful impact while advancing your career in office management and bookkeeping!
Pay: From $60,000.00 per year
Benefits:
- Paid time off
Work Location: In person
Salary : $60,000