Assistant to a Construction Project Manager

Company Description

• Founded in 1998, Paradise Architectural Panels & Steel specializes in providing comprehensive solutions in the construction industry. The company focuses on the fabrication and installation of architectural panels, artistic panels, architectural metals, canopies, and both structural and miscellaneous steel. With decades of expertise, Paradise takes pride in delivering high-quality craftsmanship tailored to diverse architectural needs.

Role Description:

This is a full-time, on-site position for an Assistant to the Construction Project Manager based in Miami, FL. The role is responsible for providing comprehensive administrative and operational support to ensure the efficient execution of construction projects.

The Administrative Assistant to the Construction Project Manager provides essential administrative and operational support, ensuring smooth project execution by managing documentation, communication, and coordination among various stakeholders. The ideal candidate is organized, detail-oriented, and proactive, with a strong ability to multitask in a fast-paced construction environment.

Key Responsibilities:

Administrative Support:

• Manage daily schedules, meetings, and appointments for the Project Manager.
• Prepare, organize, and maintain project documentation, including contracts, permits, timeline, blueprints, and reports.
• Handle correspondence, emails, and phone calls, ensuring timely and professional communication.
• Assist in preparing presentations, spreadsheets, and project summaries.

Project Coordination:

• Track project deadlines, milestones, and deliverables, providing updates to the Project Manager.
• Coordinate with clients and general contractors, vendors, and team members to ensure smooth project operations.
• Maintain and update project management tools or software for task tracking and resource allocation.

Event and Meeting Coordination:

• Organize project-related meetings, including scheduling, preparing agendas, and taking minutes.
• Coordinate travel arrangements for the Project Manager or other team members as required.

Qualifications:

Education and Experience:

• AA Construction Associates or equivalent – a Bachelor’s degree preferred
• 2 years’ experience as an APM in construction

Skills:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Procore, Primavera, or similar) AutoCAD
• Excellent written and verbal communication skills.
• Detail-oriented with a high degree of accuracy in data entry and document handling.
• Ability to work independently and collaboratively in a dynamic environment.

Other Requirements:

• Familiarity with construction terminology and processes is a plus.
• Flexibility to occasionally visit construction sites if needed.
• Strong problem-solving skills and a proactive approach to tasks.

Working Conditions:

This position involves working in an office environment. Occasional overtime may be required to meet project deadlines.

Reports To:

Project Manager

Work Environment & Benefits:

• Full-time position with competitive salary based on experience.
• Collaboration with a dynamic and experienced team.

Employee Benefits:

• Health Insurance (Medical, Dental, vision)
• Paid Time Off (Vacation, Sick, Holidays)
• 401K matching contributions