What are the responsibilities and job description for the Proposal Coordinator position at Paradigm Power Delivery Inc.?
Paradigm Power Delivery, a Babcock Power company, is a company whose mission is to build electrical substations and construct or repair electrical power lines while providing high quality, efficient service to our customers, and a safe, healthy work environment for our employees. We strive to give our customers the kind of service and quality product that we would want if we were that customer. Likewise, we want our employees to have the kind of job that we ourselves would appreciate. In a word, that’s our paradigm.
Why Paradigm?
This is your opportunity to join a high growth industry company where you will partner with our elite industry leaders to drive results and build out a successful power delivery business. This could be your career-defining move.
Paradigm Power Delivery is seeking a driven, detail-oriented Proposal Coordinator to join our growing team. The Proposal Coordinator is responsible for leading the development of competitive, compliant proposals for high-voltage electrical projects. This role manages the full proposal lifecycle, coordinating with business development, project management, estimating, engineering, operations, and leadership to clearly communicate technical expertise, safety culture, project approach, and value proposition. The Proposal Coordinator plays a critical role in securing projects with existing and new clients.
Key Responsibilities
- Lead end-to-end proposal development.
- Analyze RFPs, RFQs, and utility procurement documents to identify technical requirements, compliance criteria, and client priorities.
- Develop proposal plans, schedules, and compliance matrices.
- Support pursuit strategy development, including differentiators, risk mitigation, and execution approach.
- Draft proposal content and manage proposal data for future use.
- Maintain and update proposal templates, resumes, and project descriptions.
- Manage proposal deadlines and coordinate with team members to get the information required to meet the needs of the proposal response - coordinate inputs related to safety, quality, schedule, work plan, and budget.
- Customize proposals to specific clients.
- Ensure proposals fully comply with client standards and formats.
- Support Business Development in managing, completing and tracking pre-qualification requests.
- Track proposal performance and win/loss results.
- Participate in post-award and post-bid reviews to improve future pursuits.
- Support opportunity tracking and maintenance.
- Limited travel may be required for client meetings or presentations
- Bachelor’s degree in Engineering, Business, Marketing, or related field (or equivalent experience).
- 3–7 years of proposal management or estimating support experience in electrical construction, engineering, utilities, renewables, or similar.
- Strong technical writing and editing skills.
- Proven ability to manage multiple complex proposals with strict deadlines.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong organizational and deadline-driven project management skills
- Attention to detail and compliance accuracy
- Health Care Plan (Medical, Dental & Vision) Effective your first day of employment!
- Wellness Programs and Awards Get healthier while earning discounts to your premiums!
- Gym Reimbursement and Weight Loss Benefit
- Retirement Plan (401k, IRA) Full match up to 4% effective your first day of employment!
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation & Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Employee Assistance Program
- Flexible Spending Accounts
- Eligible for annual bonus