Accounts Payable Administrator

Accounts Payable Clerk

The Accounts Payable Clerk is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. Includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments. Achieve a comprehensive understanding of all facets involved in Accounts Payable, Accounts Receivable, and the Finance Department overall.

●      Process all inventory invoices with purchase orders and all non-inventory invoices to proper GL accounts

●      Respond to all vendor requests and inquiries; researching and resolving invoice discrepancies, tracking credit memos and apply to necessary invoices.

●      Ensure accurate and timely month-end close process, including performing reconciliation of AP and inventory accounts and preparing relevant month-end journal entries and reconciliations

●      Assist with internal/ external financial reporting requirements and perform ad hoc projects as needed

●      Play a key role in helping to streamline and continuously improve processes and internal controls and maintain organized records. Set Up Vendor Performance Tracking System with Compliance Chargebacks accordingly.

●      Monthly credit card reconciliation and payments

●      Obtain cash discounts from Vendors

●      Process Monthly Commissions for Sales

●      Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.

●      Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. 

●      Report sales taxes by calculating requirements on paid invoices.

●      Process Corporate Tax Payments for Federal and State(s)

●      Process Internal Employee Expenses

●      Protects organization’s value by keeping information confidential.

Requirements:

●      Minimum of four years of experience (preferably in Distribution, E-commerce or Retail environment)

●      Strong knowledge of GAAP and financial controls

●      Comfortable using standard and proprietary finance and inventory software platforms. (Netsuite knowledge a plus)

●      Organized and efficient in completing daily tasks

●      Ability to work well individually as well as part of a team

●      Excellent analytical, organizational, communication, and interpersonal skills

●      The highest level of personal ethics and professional integrity

Location:

In Office - Huntington, NY

Compensation:

Base Salary: TBD

401K with % match

Medical and Dental Benefits with Company Contribution

As an established executive in the paper industry, our founder was able to see global innovations that made him question – why are we using trees to make toilet paper, paper towels, coffee cups and more?
In 1997, he took action and started Emerald Ecovations to drive innovations that would end deforestation, reduce plastics, and create a generation beyond recycled.
Every year, we’re working tirelessly on solutions to help the climate, our environment, and our wildlife as we work towards a net zero future.