What are the responsibilities and job description for the Administrative Assistant III position at Par Health?
Why Us?
At Par Health, we believe great healthcare is built on getting the essentials right. We’re looking for passionate, talented individuals who share our commitment to improving lives. With 4,000 team members worldwide, we lead with pride and purpose—prioritizing quality and safety while fostering a culture of continuous improvement, accountability, and teamwork. Elevating the Essentials isn’t just our tagline, it’s the higher standard we live by every day.
Job Description Summary
The Administrative Coordinator provides administrative services and support for the Site Director, SLT and site staff.
Job Description
ESSENTIAL FUNCTIONS:
- Perform administrative duties for Site Director, SLT and other staff members throughout the site.
- Develop presentations, spreadsheets and other documents to support SLT and staff.
- Coordinate meetings with visitors, customers, site celebrations, etc. Work with other MNK admin resources to organize/schedule site reviews.
- Maintain site bulletin/communications boards with required postings.
- Print and deliver MASL and Acetic Acid BOLs and track daily shipments to maintain up to date billing.
- File and maintain all records for site materials receipts and deliveries including acetic acid, MASL, bulk chemicals, drums, bags, sulfuric acid etc.
- Order office supplies for staff and operations teams.
- Manage travel and accommodations for SLT and staff.
DEPARTMENT SPECIFIC/NON-ESSENTIAL FUNCTIONS:
- Manage small projects for Site Director, SLT and staff.
- Maintain general office system & processes for mail, filing, and office workflow.
- Collaborate with Human Resources to plan and coordinate employee engagement events.
- Support HR for all new employee orientation processes
- Coordinate lunches for site audits, reviews and other company functions.
- Coordinate recognition lunches for employee service anniversaries (Quarter Century Luncheon).
- Maintain company P Card and monthly reconciliation.
- Attend SLT meetings and maintain meeting action log..
- Maintain site organizational chart and employee photo book.
MINIMUM REQUIREMENTS:
Education:
High School diploma or equivalent required.
Associate degree or equivalent experience preferred.
Experience:
1 – 3 years of administrative experience in a pharmaceutical manufacturing environment.
Experience with meeting/event planning.
Experience supporting a Site Director or Executive and an entire site.
Preferred Skills/Qualifications:
Other Skills:
Competencies:
Must have exceptional organization and administrative skills. Excellent command of oral and written communications.
Requires a mature and self-directing individual, who can handle the wide variety of people and problems inherent in this job with poise and confidence.
Ability to develop work when presented a high-level work statement or concept.
High proficiency with Microsoft Office suites, (in particularly powerpoint and excel) and various other software tools is essential. Proficient at scheduling WebExs and Teams meetings .
Proficient in note taking and a quick study.
Trust & Integrity, Interpersonal Savvy, Written Communications, Comfort around Higher Management
RELATIONSHIP WITH OTHERS/ SCOPE:
- Much of the work encountered is of a confidential and/or sensitive nature. Work for the Site Director is of a high priority nature requiring immediate action. Frequent interruptions via telephone or by visitors through the office.
- Much of the communications with upper management flows through this position. Correspondence with others requires high accuracy or it can become the basis of lost time, confusion and poor decisions. Reservations and other travel arrangements demand near-perfect performance.
- Wide, range of contact with others both within our plant and externally. All calls and visitors to the Site Director pass through this individual. Maturity, knowledge of proper protocol, tact, sensitivity, and good interpersonal relationship skills are necessary. Incumbent must use his/her initiative and judgment to handle or direct to proper individuals problems that develop in the absence of Site Director and plant staff.
WORKING CONDITIONS:
- Most of work is done in an office environment. May be required to go out in the Plant occasionally.
- Must be able to handle normal office equipment including computer, copier, and fax machine etc..
- Must be willing and able to wear the required PPE, including hard-hat, steel-toed shoes, safety glasses, and other devices or equipment that is required.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.
EEO Statement:
We comply with all applicable federal, state, and local laws prohibiting discrimination and harassment, and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetic information, or any other classification protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.